Administrative Assistant

Administrative Assistant

RESPONSIBILITIES:

• Work with department managers/representatives to process documents created internally (new or revised) by Northern Labs’ through the standardized steps of Document Control, using the Doc Control module within the Unipoint software. 
• Ensure all recording forms and procedures submitted are formatted correctly, reviewed for spelling or grammatical corrections. 
• Review recording forms and procedures to ensure industry standards/company expectations are included. If gaps found, work with the quality manager to review expectations and send back to the person submitting the document.
• Ensure proper function of the Doc Control module of Unipoint by maintaining “active” and “obsolete” controlled document files that support the Doc Control module.
• Obtain the necessary approval(s) of Department Managers and the QA & Compliance Manager prior to implementation of all controlled documents.  
• Once implemented, route new and revised controlled documents for training sign offs to all employees. 
• Maintain hard copy binders of “active” SOPs for each department; maintain the SOP Table of Contents. 
• Ensure pertinent job occupations are linked to each controlled document after consulting with the QA & Compliance Manager. 
• Assist in typing, formatting, and editing of controlled documents prior to implementation in Doc Control. 
• Conduct assigned Document Reviews.

EDUCATIONAL/TRAINING REQUIREMENTS:

• High School Degree or equivalent.  
• Proficient with Word, Excel and Outlook.
• Administrative/customer service experience