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Form of workJob Description
Job Title:Administrative Assistant
Location: Grand Rapids, MI 49507
Duration: 6 months (High possibility of extension and temp to hire based on performance)
Shift: Monday to Friday, 8:00am to 5:00pm
Job Responsibilities:
Requirements:
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Location: Grand Rapids, MI 49507
Duration: 6 months (High possibility of extension and temp to hire based on performance)
Shift: Monday to Friday, 8:00am to 5:00pm
Job Responsibilities:
- Facilitate management of time clock system for payroll.
- Create new employee personnel files and ensure new hire paperwork completion.
- Track the site recognition program and ensure recognition cards are ordered.
- Learning Management System Training representative.
- Provide Training report updates.
- Support Electronic Document Management system coordinator efforts for improving the system by providing feedback on functionality.
- Assist in data entry for sites such as Health and Safety data and tracking systems.
- Assist with development of Job Safety analysis creation/review.
- Enter data for Safety observations, Safety Data Sheets (SDS), Near misses, etc.
- Order logistics/production supplies in SAP and Office supplies from determined vendors.
- Process logistics/utility invoices (FedEx, labels, etc.)
- Facilitate uniform and safety protective gear orders for current and new hires including uniforms, safety glasses, shoe vouchers and eyeglasses.
- Control site gate entry access for visitors, contractors, drivers.
- Support electronic document management systems (EDMS) by scanning equipment files/inspection documents into the system.
- Update bulletin boards and employee information monitors throughout the site.
- Coordinate the hosting of site events, meals, celebrations, etc.
- Coordinate employee engagement events for Wellness and assist in coordination of Family Day.
- Update bulletin boards and employee information monitors throughout the site.
- Assist with coordination of community outreach events.
- Coordinate cleaning activity of site administration areas.
- Other duties as assigned.
Requirements:
- High School diploma with 4-7 years of administrative support experience with a mid-to-large size department.
- BS or AS degree preferred.
- SAP Experience preferred.
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