Administrative Assistant

At Laser Electric, we're not just lighting up the world with our cutting-edge electrical solutions, we are powering the future with innovation, precision, and a spark of creativity. As a leading force in the local electrical contracting industry in North County, San Diego, we are seeking an electrifying Administrative Assistant.

The Administrative Assistant provides comprehensive administrative support to Payroll, HR, and Management, facilitating efficient operations through a range of clerical, organizational, and project-based tasks. The role requires a proactive, organized individual capable of managing multiple priorities in a fast-paced environment.

Your Role: A Conduit of Success!

Payroll:

· Support the Payroll department by gathering timesheets, verifying attendance records, and assisting with the preparation and entry of timesheets on a weekly basis – Mondays and Tuesdays and additional time as needed.

· Provide help in addressing basic employee inquiries related to payroll under the supervision of the Payroll Administrator or Finance Manager.

**All assigned Payroll Clerk duties are performed under the supervision of the Payroll Administrator or Finance Manager

HR:

· Support the HR Manager with recruitment processes, including scheduling interviews, preparing for meetings or trainings, onboarding, and maintaining candidate and employment records.

· Assist in organizing employee engagement activities, and processing paperwork for employee benefits.

· Facilitate time off requests and PTO reports needed for Payroll weekly.

**All assigned HR duties are performed under the supervision of the HR Manager

Departmental Support:

· Project Assistance: Provide support on various projects across Admin departments, HR/Finance/Ownership, including research, data entry, coordination tasks, training, etc. Ensure project documentation is up to date and accessible.

· Database and Records Management: Maintain accurate and organized records and databases. Ensure confidentiality and security of all business and employee information.

· Event Planning: Assist in planning and organizing company events, including logistics, invitations, venue selection, and vendor communications.

Qualifications:

· Proven experience as an Administrative Assistant or similar role.

· Preferred experience in Construction payroll duties including: collecting and verifying of timesheets, entering employee information and payroll data into a system. Knowledge of DIR and prevailing wage is a plus.

· Attention to detail is a crucial skill for this role.

· Strong organizational and planning skills.

· Excellent communication and interpersonal abilities.

· High level of discretion and confidentiality for both business and employee information.

· Proficiency in MS Office and other office productivity tools.

· Ability to work independently and as part of a team.

· Education: High school diploma required; further education or certifications are a plus.

This job description outlines a broad range of tasks that ensure the Administrative Assistant role is dynamic and integral to the functioning of multiple departments within the organization but is not inclusive of everything the role will be doing.

Laser Electric provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Full-time

Pay: $23.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Escondido, CA 92029: Relocate before starting work (Required)

Work Location: In person