Administrative Assistant

ADMINISTRATIVE ASSISTANT | ESSENTIAL FUNCTIONS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work directly with the Business Manager to coordinate and facilitate all administrative aspects of the office
• Operate telephone switchboard to answer, screen, and forward calls, provide information, and take messages.
• Interact with vendors, clients, others related to operations in a positive and effective manner.
• Input and updating data into company software system(s).
• Assist with office supply ordering, while maintaining within the monthly budget.
• Collect, sort, distribute, and prepare mail, messages, and special deliveries.
• Handle filing, scanning, faxing, and copying as needed.
• Support staff with administrative needs.
• Assist technical and field services staff with project management and project related tasks as assigned.
• Assist with orchestrating company events
• Provide marketing support activities, including but not limited to: entering vendor registration information, entering general information on proposals, and assisting with updating EWI resumes, etc.
• Coordinate and support major document preparation, copying, scanning, filing, corporate branding, presentation, and quality assurance as assigned.
• Work directly with the Business Manager to coordinate and facilitate administrative duties.
• Conduct all activities in a safe and healthy manner and work in accordance with established requirements.
• Develop and maintain positive working relationships with EWI employees at all company locations.

ADMINISTRATIVE ASSISTANT | OTHER DUTIES AND RESPONSIBILITIES:

• Facilitate office communications, including phone calls, and office visitors.
• Meet with employees, customers, suppliers, and other guests of the company as required to build and promote relationships.
• Promote a positive working environment in order to achieve the organization’s goals.
• Perform other duties as assigned.

ADMINISTRATIVE ASSISTANT | COMPETENCIES:

• Requires being detailed and thorough in completing work tasks.
• Requires strong communication and organizational skills, flexibility, effective time management skills, a cooperative attitude, and change management abilities.
• Excellent computer skills and an in-depth knowledge of Windows based programs are required.
• Ability to operate a telephone, copy machine, fax machine, scanner, and other office equipment are essential.
• Must be self-motivated, yet willing to work as a team.
• Extremely reliable, desire to learn and succeed, and a high level of energy.
• Ability to maintain confidential information.
• Ability to effectively interact with co-workers, clients, vendors, and other business contacts.

ADMINISTRATIVE ASSISTANT | PREFERRED EDUCATION AND EXPERIENCE:

• High School Diploma or G.E.D. is required.

ADMINISTRATIVE ASSISTANT | PREFERRED EDUCATION AND EXPERIENCE:

• Experience in business administration experience is a plus.
• Associates Degree in business is preferred.

ADMINISTRATIVE ASSISTANT | POSITION TYPE AND EXPECTED HOURS OF WORK:

• This is a full-time position; typical work hours and days are Monday through Friday, 8:00 a.m. to 5 p.m. Some flexibility in hours is required and overtime may be needed due to business needs.

ADMINISTRATIVE ASSISTANT | WORK ENVIRONMENT:

• This job operates in a professional office environment. This role routinely uses standard office equipment. All employees are required to follow safety standards and wear all personal protective equipment in designated areas.

ADMINISTRATIVE ASSISTANT | PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• This is a largely sedentary role; however the employee may occasionally lift and/or move up to 10 pounds.

ADMINISTRATIVE ASSISTANT | THE BENEFITS:

• Bonus program
• Generous Paid Time Off (PTO) schedule
• Career development and training
• Medical, dental, and vision insurance
• Life insurance
• Tuition Reimbursement
• Pet Expense Reimbursement
• Gym Reimbursement
• Dependent Care Flexible Spending Account (FSA)
• Health Savings Account (HSA) with company contribution
• 401(k) plan with company match (after 6 months of service)
• Paid long-term disability
• Voluntary short-term disability

AAP/EEO:

• Environmental Works provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.