Administrative Assistant To Chief Support Officer

Job Description
The Administrative Assistant provides high level administrative support for the Chief Support Officer (CSO), Executive VPs of Finance, HR and Legal and Director of Gear Events. They will also serve and support the Executive Assistant to the Chief Support Officer. The Admin Assistant to CSO bridges relationships with FCA's executive teams, Support Center staff, FCA's field staff and Trustees.
MINISTERIAL DUTIES
These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship.

• Agree with, and abide by, FCA's Christian Community Statement.
• Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA.
• Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others.
• Connect to and participate in a local church through worship and weekly involvement.
• Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times.

ROLE RESPONSIBILITIES
Assistant to Executive Assistant, Chief Support Officer

• Screen telephone calls, visitors, and incoming correspondence.
• Promote teamwork and cooperation within the executive offices and the Support Center.

Clerical

• Provide secretarial and clerical assistance to designated staff members.
• Maintain office supplies and coordinates maintenance of office equipment.
• Process invoices for payment and track department expenditures.

Scheduling for Executive VPs of Finance, HR, Legal andDirector of Gear Events

• Prepare agendas and schedules for meetings.
• Coordinate and schedule travel, meetings, and appointments.
• Administer and document Zoom meetings (schedule, record, control permissions, share screen/audio).
• Maintain Support Center calendar of staff activities.

Record Keeping

• Record and distribute minutes or other records for meetings for Executive VPs of Finance, HR, Legal, and Director of Gear Events
• Maintain file of FCA contracts and agreements; Monitors terms and expiration of said contracts and agreements.

How To Apply
*** What Applicants Need To Know Before Applying ***
1) to ensure the best experience, please use a computer or laptop rather than a mobile device for this application and onboarding process.
2) create only ONE profile. please do not create multiple profiles using different email addresses. if you're having trouble logging in, please reset your password first, then reach out to FCA's hiring department if necessary.
3) do not use a school email account, a previous work email account, or any other temporary email account. use a permanent personal email account that you will always have access to to create your profile.
4) before applying, be prepared to complete the application process (10-15 minutes) from beginning to end in a single session. any interruptions may cause further delays.
5) be sure to have your cover letter and resume readily available to upload from the computer or laptop you are using.
At-Will Employer
This position is at-will employment, meaning that either the employee or FCA can discontinue employment at any time, with or without notice and with or without cause. The Position Description does not create a contract (express or implied) or enforceable promise or representation. FCA can modify this Position Description at any time. Additionally, it is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required. Duties, responsibilities, and activities may change, or new ones may be assigned at any time.