Administrative Assistant

Basic Function:

The focus of this role will be to provide Administrative and Human Resources support to the facility and employee population.

Responsibilities:

• Greet and address any walk-in customers (door knocks)
• Answer and route direct incoming phone calls
• Assist with 3rd party drivers onsite
• Signs for packages
• Signs vendors and visitors in/out as needed
• Completes orders for all office supplies and janitorial supplies as well as any misc. items needed for plant
• Restock breakroom and office supplies

HR Coordinator Duties:

• Keep accurate and secure employee files.
• Assist, as needed, with workers compensation administration, leave of absences, return with restrictions etc.
• Monitor and track vacation requests for all employees.
• Submit any supplemental or adjustment reports to payroll with management approval if needed.
• Assist with annual benefits open enrollment meetings for all employees. Ensure all employees enroll or decline an election option.
• Keep all employee communication boards up to date and organized including federal and state postings..
• Assist all employees with paycheck and benefits related questions/issues. Work with HR Business Partner, Payroll, and Benefits department as needed.
• Act as liaison between employees and site management. Assist with HR related questions/concerns and with support from Human Resource Business Partner.
• Other duties assigned by Human Resource Business Partner

Production Support Duties

• Printing out work orders
• Responsible to confirm work orders are released correctly and any issues are resolved quickly
• Perform scheduled inventory duties as needed.
• Will be required to work with an offsite Customer Service Representative and HR Manager to communicate order status, send or receive documentation, perform HR tasks, perform special admin task, or troubleshoot issues.
• Collect and audit standard forms and paperwork for accuracy
• Assist in CTSI Administration
• Assist with EH&S audits as needed

Accounts Payable Duties:

• Maintains records for AP
• Assist with vendor payment inquiries received by plant and escalate to IBM for research
• Prepares documents for controller to prepare month-end accruals (req. forms/packing slips without invoices etc.)
• Maintains capital expenditure files
• Creating Purchase Orders – manual and/or within Solomon.
• Other duties as assigned by Manager

Requirements

Requirements:

• High School diploma required. Associates or Bachelor’s degree preferred.
• Minimum of 1-2 years of HR administrative experience, preferably in manufacturing or warehouse environment. Familiarity with Employment Laws and HR best practices.
• Proficient in Microsoft Office Suite: Outlook, WORD, Excel and PowerPoint.
• Conduct oneself with highest level of professionalism at all times.
• Conflict resolution and problem solving skills.
• Strong oral, written and presentation communication skills
• Good organizational, planning and follow up skills
• Ability to work in a fast paced changing environment.
• Candidate must be a self-motivated and able to learn as they go.
• Prefer candidates with some type of order scheduling and data collection experience.
• Understanding of common employee benefits details a plus

Physical Requirements:

• Ability to sit and stand for extended periods.
• Ability to lift up to 35lbs occasionally.
• Ability to wear all safety PPE required such as steel-toed shoes and earplugs when walking the plant floor.
• Ability to work on the plant floor for in a non-climate controlled environment. Temperatures in Spring/Summer 90+ degrees.

EEO Statement

Mauser Packaging Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Job Type: Full-time

Pay: $52,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Microsoft Excel: 2 years (Required)
• Microsoft Outlook: 3 years (Required)
• Customer service: 1 year (Required)

Work Location: In person