Administrative Assistant

About the Role

Responsible to provide timely legal and administrative services support to North America Legal team, Sales, and Business Development executives. Responsible for the planning, organizing, coordination, and centralizing of office work and associated personnel by acting as a liaison among departments and interacting externally for the benefit of the Company. Possess a positive, energetic, and professional disposition, be highly adaptable and results-oriented with a meticulous attention to detail.

Your Responsibilities

• Coordination of approvals for legal accounts and maintaining legal accounts database; assist in sales/customer accounts as needed from time to time.
• Monitor and update, as required, corporate, real estate, litigation summaries, listings, and databases.
• Conducts research, assemble, and analyzes legal topics to prepare reports and documents.
• Manages and maintains Legal team, Sales and Business Development executives’ schedules, appointments, and travel arrangements.
• Facilitates and/or coordinates meetings and events as instructed.
• Defines and implements organizing measures such as filing systems.
• Maintains regular attendance – at least three days a week in the Southfield office.
• Manages and maintains the Legal/Executive Suite
• Prepare expense reports and review departmental expense reports for accuracy prior to obtaining approval.
• Multi-task and utilize time management effectively while still maintaining attention to detail and meeting deadlines; prioritize the importance of workflow for action in a timely manner; communicate effectively verbally and in writing with internal departments, parent company and external third parties on various matters.
• Exercise a high level of discretion in all tasks, particularly in managing cross-departmental communications and projects.
• Follows safe work procedures; Uses appropriate personal protective equipment (PPE); Uses workplace tools and equipment as instructed; Reports workplace hazards, injuries, and illness as soon as possible following event.
  

Who we are looking for

Education

• Graduation from college with major in law related field, or its equivalent
• Minimum of five to seven years of experience in an office
  • Executive-level support experience, or an equivalent combination of education and experience.

Knowledge

• Standard office administrative practices and procedures

Your preferred qualifications

Magna Policies and Processes

• Magna International’s Constitution, Employee’s Charter & Operating Principles
• Magna Electronics’ Health & Safety Policy
• Emergency Preparedness (includes evacuation)
• Work Hazard Reporting
• Work Injury/Illness Reporting
• Magna Electronics’ Quality Policy
• Magna Electronics’ Environmental Policy

Technical Skills

• Standard Office Equipment (facsimile, copier, scanner, WebEx) – advanced level
• Microsoft Office Programs – advanced level

Abilities

• Ability to read, write, and converse in English.
• Ability to read, analyze, and interpret general business documents, rules, and procedure manuals. Ability to respond to common inquiries or complaints from customers or business colleagues. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to adhere to all company policies and procedures in a professional and consistent manner. Able to apply common sense understanding and use appropriate judgment in routine business situations with supervisor, co-workers and customers. Maintain a higher standard of professional conduct and strict confidentiality.
  

What we offer

At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.

Site Benefits

Awareness. Unity. Empowerment.

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.