Administrative Assistant

Who is Swire Coca-Cola? We are one of the largest bottlers of Coca-Cola and other beverage brands in America. Our 7,200 hardworking and passionate employees produce and distribute more than 50 brands and flavors across 13 states. We have as many careers as we have flavors, and regardless of which role you choose, you have a direct impact on Swire Coca-Cola, our products, and the communities we call home.

At Swire Coca-Cola, our commitment to excellence is what guides our actions with our employees. We offer a comprehensive benefits package for full-time associates which includes: Medical, Dental, Vision, 401K, Paid Vacation, Paid Holidays and Company Discounts.

What does the Administrative Assistant do at Swire Coca-Cola?

The Administrative Assistant is responsible for providing administrative and clerical support to Swire Coca-Cola's Regional Vice Presidents. The Administrative Assistant will also work closely with the Field Administration Director, Managers, and other staff members to ensure smooth and efficient office operations.

Responsibilities:

• Perform general office duties such as answering phone calls, emails, and inquiries, filing, copying, scanning, and mailing documents, and ordering office supplies and equipment
• Assist the regional VP's and field manager with scheduling meetings, appointments, and travel arrangements, preparing agendas and minutes, and handling expense reports and reimbursements
• Prepare and update various reports, spreadsheets, and presentations using Microsoft Office, ERP systems, and data visualization tools
• Maintain and organize the office records, databases, and filing systems, and ensure data accuracy and confidentiality
• Coordinate and facilitate the internal and external communication and collaboration among the regional office staff and other stakeholders
• Support the regional office staff with any other administrative tasks and projects as assigned

Requirements:

• High school diploma or equivalent required
• Associates' degree or higher in business administration or related field preferred
• 2+ years' experience in administrative or clerical roles, preferably in the beverage or FMCG industry
• Proficient in Microsoft Office, ERP systems, and data visualization tools

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Swire Coca-Cola is an equal employment opportunity and affirmative action employer that participates in the E-Verify program as required by law. All qualified applicants will receive consideration for employment without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status or other legally protected characteristics.