Administrative Assistant

At Dow, we believe in putting people first and we're passionate about delivering integrity, respect and safety to our customers, our employees and the planet.
Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We're a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you're looking for a challenge and meaningful role, you're in the right place.
About you and this role -
Dow has an exciting opportunity for an Administrative Assistantin Seadrift, TX
The purpose of this job is to provide administrative and office management support to the Site Logistics (PSL) team in Seadrift, TX. This department has approximately 40 employees and 120 contractors. This job helps to ensure effective communications and information management in order to increase productivity for all department personnel.
Responsibilities -

• Provide a wide variety of professional administrative support under limited direction to leaders, colleagues or groups in the organization.
• Under limited direction, is competent in scheduling meetings, booking conference rooms, ordering food/drink, and managing the visitor process. May attend meetings to assist with presenting materials or taking notes.
• Under limited direction, ensures communications flow properly utilizing knowledge of business / function's organization structure and overall Dow processes.
• Takes ownership in their work. Demonstrates good problem-solving skills. Capable of prioritizing competing requests successfully and multi-tasking. Demonstrates comfort and skill when using technology. Strong organization and time management skills. Good planning skills and ability to anticipate needed resources. Able to adapt to change.
• Demonstrates good problem-solving skills. Good team player and a fixer. Helps troubleshoot issues and serves as a point person for questions or guidance. May act as department focal point with external vendors, service providers, etc.
• Maintains calendars, conference room schedules, and routine plant reporting. Manages office supplies, travel expense reporting, and department phone, mail and workstation systems.
• Helps to coordinate department transfers and onboarding of new employee moves. Gathers department data and prepares routine reports utilizing various software packages.
• Builds appropriate rapport and effective relationships within Dow. Understands and responds to others' concerns. Able to compile diverse opinions to help resolve issues. Targets written and verbal communications to difference audiences clearly and concisely. Alerts others who are affected by his/her work when or before problems arise. Serve as a helpful and positive presence in the workplace.
• Works independently with the software/IT tools. Teaches and coaches others how to use standard office equipment and software systems. Maintains documents and records in accordance with company guidelines. Utilizes information integrity principles to properly classify, store and protect confidential technical information. Identifies customer/client/co-worker needs and responds to semi-routine requests. Understands and utilizes integration of different business/functional systems.

Owns and manages the Electronic Document Management System and Physical Library which includes:

• Continuous improvement within work processes and systems. Maintaining and adding documents into SharePoint sites and Teams. Acts as the technical office equipment focal point to enable daily effectiveness.
• Create/maintain custom templates for department.
• Oversees contract Document Administrator that helps manage all physical and electronic libraries.
• Ensure proper security privileges for all of PSL drive sub-directories.
• Oversee the categorization of documents before WebEDMS entry.
• Customize/design/maintain WebEDMS menus, layouts and functions.
• Enter documents into WebEDMS.
• Move updated documents in WebEDMS as they are modified and update cross-references as needed.
• Customize Operating Discipline training materials for department.
• Creates custom electronic operating procedures using Pride software.

• Facilitate training of all employees on Dow Workstation, Windows applications, WebEDMS, and various tools.
• Assist in operating discipline efforts for the department to ensure full compliance with Document Management System.
• Facilitate proper transfer of documents from employees to Electronic Library system.
• Provide general training and support for this system for all hourly/salary employees.
• Assist in ensuring that department policies, Quality System, Emergency Plans and procedures are current.

Qualifications -

• A minimum of a High School diploma or GED equivalent.
• A minimum of 3 years of relevant experience.
• Must have a valid US Driver's License.
• Experience with all Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
• A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.

Preferred Skills -

• An associates degree or higher education.
• Proficiency to work in a collaborative team environment across businesses and functions.
• Strong interpersonal/communication skills.

Additional notes-

• Relocation assistance is not available for this position.

Benefits - What Dow offers you
We invest in you.
Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career. You bring your background, talent and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.
Here are just a few highlights of what you would be offered as a Dow employee:

• Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
• Benefits and programs to support your physical, mental and emotional well-being, to help you get the care you need...when you need it.
• Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning and educational resources to help you achieve your long term financial-goals.
• Become a Dow shareholder through various employee stock programs.
• Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
• Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
• Global Paid Time Off (PTO) policies:
  • Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).
  • Paid time off to care for family members who are sick or injured.
  • Paid time off to support volunteering and Employee Resource Group's (ERG) participation.

Join our team, we can make a difference together.
About Dow
Dow (NYSE: DOW) is one of the world's leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 31 countries and employ approximately 35,900 people. Dow delivered sales of approximately $45 billion in 2023. References to Dow or the Company mean Dow Inc. and its subsidiaries. Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visiting www.dow.com.
As part of our dedication to the diversity of our workforce, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career. Further information regarding Dow's equal opportunities is available on www.dow.com.
Dow is an Equal Employment Opportunity employer and is committed to providing opportunities without regard for race, color, religion, sex, including pregnancy, sexual orientation, or gender identity, national origin, age, disability and genetic information, including family medical history. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may call us at 1-833-My Dow HR (833-693-6947) and select option 8.