Administrative Assistant

We are seeking a Full-time Administrative Assistant with EXCELLENT client service/support skills to coordinate all administrative matters for our accounting practice. As a client driven business, with government deadlines, it will be necessary to work overtime both evenings and Saturdays from February 1 through April 15. We can offer some flexibility in this schedule during other times of year. Some overtime will be paid via additional time off (comp time) and this role is eligible for a discretionary bonus based on performance.

The perfect candidate would love to engage with clients, have strong organization and administrative skills, the ability to compose and manage correspondence, and be comfortable with technology (QuickBooks experience a plus).

Responsibilities:

• Client services: Provide courteous and helpful service to our clients. You are expected to own all phases of the client experience from initial client inquiry to post-services follow-up.
• Office Administration: Oversee daily office operations, answer phone, respond to emails, schedule appointments, manage workflow for staff, process payments and transactions.
• Ability to run office errands as needed during work hours. MUST HAVE OWN TRANSPORTATION.
• Maintain client relationships and understand clients long term and short-term needs.

Requirements:

Detail oriented and highly organized: this position is client facing, and the ideal candidate must ensure the staff is correctly following protocol to make sure all work is completed in a timely manner.

Outstanding organizational skills with the ability to multi-task efficiently

Strong analytical and critical skills

Ability to handle situations with good judgment

Strong written and oral communication skills

Computer literate including using email, password protecting documents, MS Word, Adobe Acrobat. MS Excel a +

Self-motivator and self-starter

Excellent interpersonal skills

Calm demeanor and ability to problem solve

Ability to work retail hours, including Saturdays

Outgoing personality, comfortable talking with clients daily

Ability to coordinate technology for the office, including working with outside IT staff to ensure smooth transition of technology matters.

This is an excellent opportunity if you are an experienced candidate who meets the criteria mentioned and desire to utilize your existing skill sets in a company that encourages learning and appreciates and values outstanding performance.

Work Remotely

• No

• Job Type: Full-time

  Salary: $40,000.00 - $50,000.00 per year 

  Benefits:

• Health insurance

• Paid time off
• Paid holidays

Schedule: Monday to Friday, Weekends as needed (See overtime requirement in first paragraph)

• Education: Associate (Preferred)

• Experience:

  Office Administrative: 3 years (Required)

           Client / Customer Service: 2 years (Required)

• Work Location: In person