Administrative Assistant

HILAND PRESBYTERIAN CHURCH

ADMINISTRATIVE ASSISTANT

POSITION DESCRIPTION

PURPOSE OF POSITION

The Administrative Assistant performs secretarial and administrative functions for the pastor, church staff, Session, Board of Deacons, and church committees, and addresses the needs of church and community members who come to the church office during the week.

REPORTS TO: Pastor/Head of Staff

POSITION CLASSIFICATION: Part-time, non-exempt. Refer to the Human Resources Handbook for guidelines regarding sick days and vacation time.

TIME COMMITMENT: Monday-Friday 10:00 a.m.- 2:00 p.m. (20 hours per week).

COMPENSATION: $20 per hour

RESPONSIBILITIES

• Present a Christian witness to the community.
• Manage the office: type, file, and store records, prepare mailings, make copies, maintain office supplies, check and distribute mail.
• Warmly greet visitors to the church office and direct or assist them appropriately.
• Answer the phone courteously and communicate necessary messages to the appropriate staff member in a timely manner.
• Prepare weekly and special bulletins, and prepare weekly worship PowerPoint presentation.
• Prepare and send out bi-weekly e-news.
• Attend weekly staff meetings.
• In consultation with the Board of Deacons, monitor and coordinate the loaning of durable medical equipment.
• Prepare and distribute Session meeting packets and maintain Session records.
• Maintain the church website.
• Maintain the church calendar.
• In consultation with the Facilities Management Committee, oversee the maintenance of office and church equipment.
• In consultation with the staff and Session committees, order church supplies.
• Acknowledge receipt of all memorial donations to givers and family of the deceased.
• Maintain chancel flower schedule and order flowers.
• Support the ministry of the Hiland Childcare Center, Hiland Preschool, and The Dance Floor at Hiland.

ESSENTIAL QUALIFICATIONS

• Warm and personable
• Strong Christian character
• Organized
• Detail-oriented
• Skilled in the use of Windows, Microsoft Office, and Outlook
• Skilled in website maintenance
• Able and eager to work as part of a team
• Adaptable and willing to learn
• Ability to help move durable medical equipment

WORKING RELATIONSHIPS

• Pastor/Head of Staff
• Church Staff
• Session and Board of Deacons
• Church committees
• Church members
• Hiland Childcare Center, Hiland Preschool, and The Dance Floor at Hiland
• Members of the surrounding community

Job Type: Part-time

Pay: $20.00 per hour

Expected hours: 20 per week

Benefits:

• Paid time off

Schedule:

• 4 hour shift

Work Location: In person