Administrative Assistant

Join Moore Mechanical and Become the Big Fish in Our Great Lake!

At Moore Mechanical, a proud member of the MM Acquisitions group, we're redefining HVAC and Plumbing services across West Michigan's beautiful landscapes. With our roots spread across the Lower Peninsula and a portfolio boasting multi-million-dollar projects, we're not just about fixing systems; we're about setting standards.
Your New Role:

• Greet and assist visitors with top-notch service
• Be the voice of Moore, managing calls and field communications
• Organize schedules, dispatch crews, and keep our operations ticking
• Dive into administrative tasks, from timecards to work orders, ensuring our team's success

What's in it for You:

• Competitive pay ($18-$22/hour) and a suite of benefits (Medical, Dental, Vision, 401(k), and more)
• A culture rooted in mentorship, collaboration, and a drive for excellence
• Real growth opportunities, supported by our DOL Registered Apprenticeship Program

Why You'll Never Want to Leave:
We're not just a company; we're a growth journey. With us, your career trajectory aligns with your aspirations, supported by a culture that thrives on hard work, honesty, and a positive outlook.
This Job Is for You If:

• You have 3+ years in office admin, a knack for organization, and a detail-oriented mindset
• You're ready for a dynamic role in a growing company where your work truly matters

Pay:

• $18.00-$22.00/hourly

Benefits:

• Medical, Dental, and Vision
• 401(k)
• 401(k) / Matching
• Health Savings Account
• Job Training
• Mental Health Benefits
• Open Door Policy
• Paid Holidays and PTO
• Promote within

Responsibilities:

• Customer service and call management
• Technician communication and dispatch scheduling
• Timecard maintenance and issue resolution
• Work order preparation and delivery
• Office communication and document management
• Inventory tracking and ordering
• Accounts receivable support and bill entry
• General assistance to colleagues and additional administrative tasks

Our Hiring Process:

• Fill out the simple application.
• A recruiter from our recruiting company, Yellowstone Local will reach out promptly for a prescreening call.
• If we are a good fit for each other, they will schedule an in-person interview with the hiring manager.
• We will make an offer if you are a good fit.

Requirements:

• At least 3 years of office administrative experience
• Strong Organizational skills
• Detail Oriented
• Self-Motivated
• Ability and willingness to handle regular changes and movement due to business growth
• Ability to handle multiple tasks in a busy environment
• Thorough and efficient knowledge of basic computer skills
• Must be authorized to work in the US.

"We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status."

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 40 – 42 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

People with a criminal record are encouraged to apply

Ability to Relocate:

• Grand Rapids, MI 49548: Relocate before starting work (Required)

Work Location: In person