Administrative Assistant

Colorado Hospital Association (CHA) is the leading voice of Colorado’s hospital and health system community. Representing more than 100 hospitals and health systems throughout the state, CHA serves as a trusted, credible and reliable resource on health issues, hospital data and trends for its members, media, policymakers and the general public. Through CHA, Colorado’s hospitals and health systems work together in their shared commitment to improve health and health care in Colorado.

Summary:

The Administrative Assistant position reports to and works directly with the vice president of rural health to provide departmental administrative and project support and meet mutual objectives that are consistent with the mission, vision and strategy of the Colorado Hospital Association. This position also provides ad hoc administrative and project support to the executive leadership team (ELT) and will be the primary contact for Wells Fargo Office needs.

Essential Job Duties and Responsibilities:

• Meeting, calendar and travel management including:
• Schedule and facilitate meetings using Microsoft Outlook and video conferencing platforms
• Plan and prepare onsite/offsite meetings which may include catering and/or meeting set-up, room reservations, etc.
• Participate in various committee meetings by preparing agendas, memoranda, sign-in sheets, attendance tracking, and meeting minutes when necessary
• Make and oversee travel arrangements, including transportation, lodging, and itineraries
• Track and submit monthly expenses for VP; submit check requests and invoices for payment
• Provide general administrative support for the VP, Rural Health and as-needed support to the executive leadership team and CHA at large
• Support the collective efforts of the CHA administrative pool
• Assist the education department with administrative tasks related to conferences and events; provide backup MemberSuite administrative support
• Work with communications department on newsletter system
• Oversee the day-to-day needs of the Wells Fargo Office (WFO) such as ordering supplies, maintaining the copy machine and supply room, submitting building work orders, etc.
• Coordinate the technology and office building needs for onboarding/offboarding employees (set up phone extension, prepare key card, ensure computer is provisioned and set up to specs., etc.)

Other Duties:

· As assigned

Supervisory Responsibilities:

· None

Knowledge, Skills and Experience required (unless otherwise noted):

• High school diploma or equivalent required, some college coursework preferred
• Minimum 3 years high volume administrative experience in a professional office setting required; non-profit or health care experience a plus
• Intermediate proficiency of all Microsoft Office Suite products, i.e. Outlook, Word, Excel and PowerPoint
• Prior experience with virtual meeting management including proficiency with advanced Zoom, Teams functions
• Exceptional attention to detail and follow through

CHA Core Skills and Competencies:

• Commitment to service of members and staff
• Ability to establish strong working relationships with members, staff and external partners
• Adaptable and able to quickly pivot or shift priorities; not adverse to change
• Possesses a high level of integrity, desire to learn, and intrinsic motivation
• Displays a professional and approachable demeanor. Diplomatic with ability to effectively interact within all levels of an organization
• Personal accountability; able to work independently or within a team to complete deliverables on time
• Exercises discretion and maintains confidentiality
• Strong attention to detail and accuracy
• Organizational and time management skills; comfort level working with and learning new technology
• Strong written, verbal, and interpersonal communication skills
• Analytical problem-solving and critical thinking abilities
• Maintains prompt and regular attendance

Physical Demands / Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Working conditions are normal for a fast-paced office work environment.
• Presentation of technical material in group settings required occasionally.
• Individuals may need to sit or stand as needed.
• Occasional weekend or evening work may be needed.
• May include lifting up to 25 pounds for files on a regular basis. Proper lifting techniques required.

Material and Equipment Directly Used:

• Personal computer with Microsoft Office 365 software applications.
• Facsimile
• Multi-line telephone with voice mail
• Copy machine
• Printer

Hiring salary range: $25-30/hour, eligible for full benefit offering

The hiring salary range represents a targeted hiring range based on candidate’s experience, education, and/or skill level. The actual starting salary may be more or less depending on individual qualifications and does not represent the position’s full salary range.

NOTE: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. The employee will be required to follow any other instructions and to perform any other duties requested by their supervisor. Nothing in this job description shall create or is intended to create, or shall be construed to constitute a contract of employment, express or implied. Employees are held accountable for all duties of this job.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Denver, CO 80210: Relocate before starting work (Required)

Work Location: Hybrid remote in Denver, CO 80210