Address
Form of work
Salary
Job ID
SF9697 -0801-1708
Position Classification
FT Staff Non Union
Position Summary
Assist the Office of the Dean will the organization and administrative support of the academic educational programs of the University of Detroit Mercy School of Optometry.
Essential Duties and Responsibilities
- Answer telephones promptly and courteously, screen all calls and take messages.
- Maintain a daily appointment calendar for the Office of the Dean and Assistant Deans of the School of Optometry.
- Welcome visitors to the office, schedule meetings and appointments for faculty and students, and arrange meetings for the Office of the Dean and Assistant Deans.
- Assist in the coordination of lunch/dinner events with caterers, outside vendors, and registrations (e.g. workshops, orientation, training, planning, and accreditation meetings).
- Work with Clinical Administration to confirm Faculty Assignments.
- Provide assistance and support to the Office of the Dean and Assistant Deans by gathering and compiling data from curriculum and clinical schedules to assist in faculty assignments.
- Plan, organize, set-up, and confirm candidate interview data as directed by the Office of the Dean and Assistant Deans.
- Coordinate student and faculty events and meetings (e.g. student orientation, AOA, MOA student body meetings, faculty retreats/meetings).
- Work closely with the Office of the Dean, Assistant Deans, and other University administration in identifying and managing academic calendars.
- Coordinate the management of the department budget through preparation of check requests, processing of invoices, and reconciliation of credit card transactions.
- Process faculty travel and professional dues.
- Serve as proctor for exams when requested by the School.
- Assist in preparing accreditation documents.
- Assist with educational program logistics, including but not limited to scheduling of proctors, classrooms, etc.
- Other related duties as assigned by the Office of the Dean and Assistant Deans.
Minimum Qualifications
Education – A college degree.
Employment – Two years to five years (Equivalent Combination of Education and Employment).
Preferred Qualifications
- Prior experience in educational assessment.
- Prior experience with learning management software.
- Strong computer skills, including proficiency with Microsoft Office and Adobe Acrobat Pro.
- Strong proofreading and research skills.
- Familiar with room scheduling software & meeting scheduling software.
- Familiar with Crystal EHR and/or CompuLink EHR.
Knowledge, Skills, and Abilities
- Attention to detail and the ability to work with a team in a fast-paced environment
- Exceptional organizational skills and an ability to meet deadlines in an efficient manner
- Computer proficiency, specifically with MS Office and aptitude to learn new computer applications
- Excellent verbal and written communication skills
- Excellent interpersonal skills
- Ability to take and transcribe notes at faculty/staff meetings
- Ability to use independent judgment and maintain confidentiality
- Demonstrate a quality work ethic, considers this position a priority and expects to work irregular hours at times.
Physical Requirements
Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping.
Work Environment
Regular exposure to favorable conditions such as those found in a normal office.
Salary/Pay Information
Commensurate with experience
Anticipated Schedule
Monday 8.00 AM to 5.30 PM
Employee Benefits
At the University of Detroit Mercy, we continually strive to provide a high-quality, comprehensive benefits package to our valued employees. We offer our employees the following benefits:
1. Medical
Three health plans to choose from with a large national provider network.
2. Dental
UDM’s School of Dentistry FREE to you and your dependents.
Option to purchase additional dental plan through UNUM.
3. Vision -
Exams and lenses every 12 months.
4. Health Savings Account and Flexible Spending Accounts offered.
5. Employee Assistance Program
Provided to everyone in your household
6. Short-Term and Long-Term Disability
7. Life and AD&D
1x base salary up to $100,000
8. Option to purchase additional life insurance, accident insurance, and/or critical illness insurance
9. Tuition Remission Benefit for you, your spouse, and children.
10. Retirement Plan -
UDM provides matches up to 8%
Michigan’s largest, most comprehensive private University, University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Sisters of Mercy and Society of Jesus. Detroit Mercy seeks qualified candidates who will contribute to the University’s mission, diversity, and excellence of its academic community. University of Detroit Mercy is an Equal Opportunity Affirmative Action Employer with a diverse student body and welcomes persons of all backgrounds.
