Administrative Assistant

Description
Healthcare Without Rival
Premise Health is the world's leading direct healthcare provider and one of the largest digital providers in the country, serving over 11 million eligible lives across more than 2,500 of the largest commercial and municipal employers in the U.S. Premise partners with its clients to offer fully connected care - in-person and in the digital environment. It operates more than 800 onsite and nearsite wellness centers in 45 states and Guam, delivering care through the Digital Wellness Center and onsite, nearsite, mobile, and event solutions.
Premise delivers value by simplifying complexity and breaking down barriers to give diverse member populations access to convenient, integrated, high-quality care. We offer more than 30 products, delivering the breadth and depth of care required to serve organizations' total populations. The result is healthcare that meets the needs of members and their families, helping them live healthier while lowering costs for organizations.
Premise offers a wide range of dynamic, purpose-driven career opportunities. We are currently looking for a Part-Time (PTL) (Set 16 hour per week schedule) Administrative Assistant to join our team, in our new health center, in Rockford, IL.
PURPOSE OF THE POSITION
Provides administrative support with the daily activities of a health center directly supporting site leadership by scheduling meetings, fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.
ESSENTIAL JOB FUNCTIONS

• Manages calendar for internal/external meetings
• Plans and schedules meetings including room reservations, invitations and accommodations, and food and beverage
• Coordinates and confirms travel arrangements
• Prepares and reviews expense reports and submitting to accounting
• Creates original Word documents and PowerPoint Presentations
• Handles administrative duties including but not limited to: answering incoming calls, copying, binding, opening and routing mail, electronic and standard file management, including contact directory, and correspondence drafting
• Event planning and coordination
• Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
• Ability to identify and solve problems in a timely manner; gathering and analyzing information skillfully, developing alternate solutions.
• Exceptional interpersonal skills; listening skills are essential while remaining open to other ideas and trying new things.
• Conducts self with professionalism and in a tactful manner, treating others with respect and consideration.
• Follows through on commitments.
• Strong customer service orientation, responding quickly and appropriately to customer needs, and managing difficult or emotional situations.
• Demonstrates ability to perform and maintain Annual Competencies.
• May require other duties as assigned.

BASIC QUALIFICATIONS
Education:

• One year certificate from college or technical school with concentration in front office support for medical settings

Experience:

• At least three years' experience providing administrative support in a clinic or office setting.
• Knowledge and Skills:
• Strong computer skills and knowledge of Internet software, Spreadsheet software and Word Processing software.
• The ability to prioritize and handle multiple projects to meet deadlines with minimal supervision
• Excellent oral and written communication skills, with ability and comfort level communicating with senior management
• Highly organized
• High energy, positive attitude, self-starter, and independent thinker
• Excellent interpersonal skills
• Knowledge of Medical Practice software a plus preferred

Work-life balance is at the foundation of how decisions are made and where Premise is headed. We can only help people get, stay, and be well if we do the same for ourselves. In addition to competitive pay, Premise offers PRN and PTL team members a 401(k) program, a company-sponsored wellness program, and much more our talent acquisition team will be happy to share with you.
Premise Health is an equal opportunity employer; we value inclusion, and we do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.
California Job Applicant Privacy Notice