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SalaryThe Administrative Assistant (AA) provides administrative support to the Chairman/CEO and the President (executives). This position is responsible for implementing systems, procedures, policies, and assisting in the management of daily activities. Handling confidential information, maintaining calendars, scheduling travel, event planning, and managing emails to identify action items are central to the role. This position requires a high degree of organization and time-management skills, proficiency in relevant software, and exceptional written and verbal expertise
An Administrative Assistant is significant as they play a critical role in supporting the executives and ensuring the smooth functioning of the overall organization. Some of the roles and responsibilities of the job are:
Roles and Responsibilities
- Review emails and postal mail and respond, escalate, file, or delete.
- Manage incoming requests and calls.
- Manage executive task lists.
- Manage schedule and coordinate meetings.
- Bookkeeping, coding, credit card management.
- Travel booking and management.
- Account management for various services, credit cards, and other programs.
- Executives’ families and school-related administrative tasks.
- Performs personal errands for executives and their families.
- Oversees executives’ residential maintenance, e.g., landscaping, utilities, repairs, improvement projects, and related vendors. Also assists with vehicle maintenance
Experience, Knowledge and Education:
High school diploma or GED required
Skills & Experience
3-5 years of experience reporting to senior executive
Strong technology acumen to include intermediate to advanced working knowledge of Microsoft Office Suite
Ability to work flexible hours and overtime as needed
Proven track record of managing and completing multiple projects with differing priorities
Strong personal impact/professionalism
Additional Requirements
Successfully pass pre-employment screening
Valid driver’s license for errands requiring use of personal automobile
