Administrative Assistant

Atlantis Sports Clubs is a boutique health club and spa operating inside hotels. With multiple locations, the owners need someone to help coordinate operations and act as a liaison between staff and management. The Administrative Assistant will perform a wide variety of administrative duties, such as helping improve procedures, payroll administration, maintain Quickbooks online, ordering supplies and some human resource tasks.
Essential Duties and Responsibilities

• Performs basic administrative duties such as software data entry, maintaining membership records posting engaging and reliable communication with members
• Reviews and prepares monthly membership records for owners
• Screen correspondence, including general e-mails, and phone calling referring only those situations to supervisors or others requiring their attention, prepare correspondence as instructed for approval. Answer routine correspondence and phone calls independently.
• Maintain executive office files, records and reports. Follow up with staff or others to obtain items due as necessary.
• Maintain supervisors’ calendars
• Preparing payroll
• Monthly accounts payable with Quickbooks
• Prepares Quickbooks reports monthly
• Assist with carrying out special projects and promotions
• Perform other similar duties as requested or instructed by supervisor.

Required Knowledge, Skills and Abilities

• Has an analytical mind and is detail oriented.
• Demonstrates significant knowledge of Microsoft and google
• Displays exceptional organizational skills.
• Demonstrates a professional demeanor whether speaking to others in person, over the phone, via email or through letters.
• Works well alone as well as under direct supervision.
• Working knowledge of personal computers, word processing, Microsoft Office, Quickbooks and spreadsheet software, strong customer service skills.

Knowledge and Experience Required

• Health club and hospitality experience
• Administrative assistant/office manager experience.

*This position may have some remote aspects but will need to be on location in Hyannis or Danvers for meeting and or shift.

Job Type: Part-time

Pay: $19.00 - $22.00 per hour

Ability to Relocate:

• Hyannis, MA 02601: Relocate before starting work (Required)

Work Location: In person