Administrative Assistant

About Our Organization: The Waukesha County Business Alliance, Inc., a private, member-driven organization, has been the voice of business since its founding in 1918 as the Waukesha Association of Commerce. Initially established to serve the Waukesha business community, the Alliance has evolved into a countywide chamber of commerce representing over 1,200 member businesses and community organizations with a mission to drive economic growth in Waukesha County. As a sister organization to the Alliance, the Waukesha County Center for Growth serves as the leading economic development organization for Waukesha County. Created in 2016, the Center for Growth is focused on expanding the county’s economic base by ensuring our businesses and communities have access to the resources they need to grow.

Job Summary:

The Waukesha County Business Alliance is seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The Administrative Assistant will play a crucial role in providing administrative support to the Alliance and Center for Growth to ensure smooth and efficient operations within our organizations. This position offers an excellent opportunity for an individual who is dedicated, proactive, and thrives in a fast-paced environment.

Primary Responsibilities:

· Coordinate the use of conference rooms for internal and external meetings.

· Manage incoming calls, emails, and inquiries.

· Provide administrative support to team members, including managing calendars, scheduling meetings, meeting preparation, travel arrangements, catering, etc.

· Prepare and send out mailings.

· Manage general office needs, including supplies, equipment, etc.

· Utilize Alliance’s member database.

· Assist with billing and invoicing.

· Assist with preparation for events and programs, and attend events and programs as needed.

· Collaborate with team members to support special projects and initiatives as needed.

Qualifications:

· Minimum of one-year prior work experience performing clerical, administrative or customer service work.

· Proficient written and verbal communication skills.

· Proficient in Microsoft Excel, Outlook, PowerPoint, Word, and database software.

· Must be organized, flexible, able to handle multiple priorities and work independently.

· Must present a professional appearance and attitude.

· Must be able to lift at least 45 pounds (example: case of paper or case of water).

· Must have a valid driver’s license and provide own transportation.

The Administrative Assistant position is an entry-level, full-time, salaried position and reports to the Senior Vice President, Finance & Operations. The hours to be worked will generally take place between 7:30am to 4:30pm, Monday through Thursday, and 8:00am to 3:00pm, on Fridays. However, the Administrative Assistant must be available for meetings, events and programs that start before 7:30am or take place in the evening. The Alliance offers a robust benefits package including paid time off, paid holidays, health insurance, 401K plan, and professional development opportunities.

To Apply:

Send resume, at least two work references, and desired salary to spedersen@waukesha.org.

Job Type: Full-time

Pay: $18.00 - $19.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Waukesha, WI 53188: Relocate before starting work (Required)

Work Location: In person