Administrative Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and operations tasks. Duties of the Assistant include providing support to the Accounting, Executive and support teams in the assigned office. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like Microsoft programs, teams, etc. If you have previous experience as an administrative/office assistant we would like to meet you! Ultimately, a successful Assistant in this role should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Provide general administrative and clerical support including answering the phone, mailing, scanning, and copying to office staff.
• Serves clients by phone, in person or through email, assessing their needs, and handling requests or directing them to the proper personnel
• Open, sort and distribute incoming and outgoing correspondence
• Prepares reports and general correspondence for President and COO when necessary
• Assist Accounting Department with daily tasks.
• Assist Insurance Department with audits.

Skills

• Proven experience as an Administrative Assistant or office admin assistant
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, Teams)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Physical Demands/Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions:

• Physical Demands: While performing the duties of this job, the employee is required to walk; sit; stand; use hands; fingers; reach with hands and arms; stoop; talk or hear. The employee may occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distant vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Work Environment: The noise level in the work environment is minimal.

General Sign-Off

• The employee is expected to adhere to all company policies.
• Adhere to policies and procedures relating to all compliance laws and regulations defined by industry standards.