Administrative Assistant

Job description

JOB SUMMARY:
The ideal candidate is a highly driven, task and project-oriented person, with attention to detail, able to perform with a high level of follow through & follow-up. The Administrative Assistant will work closely with the Business Manager and staff/sales force to facilitate and support all facets of the company, including but not limited to organizing sales projects, maintaining appropriate vendor lists, maintaining and building customer and vendor relationships, and communicating with and distributing information and progress data to office and sales force.

ACCOUNTABILITIES:

· Work closely with all teammates within the company to complete tasks and support, those both in the office and in the field

· Coordination and facilitation of project commencement

· Assist in the documentation and approval of the order process

· Maintain and update databases as needed.

· Maintain hard copy and digital files ensuring completeness of required records for active & closed projects.

· Research and solicit new vendors based on company needs, collecting all qualifications for review.

· All additional responsibilities as assigned by Management.

REQUIREMENTS:

· Mandatory 2+ years experience in the Office or Administrative Assistant capacities; sales, engineering, and/or construction-specific experience preferred but not required

· Superior communication skills, collaborative with strong interpersonal skills

· Results and detail oriented with a high level of self-motivation

· Coachable teammate with an eagerness to learn.

· Highest level of personal and professional integrity and ethics

· Strong customer service skills

· Demonstrated proficiency in Microsoft Office, Excel, Internet applications, and related software

· Efficient decision-making skills

· Prefer Florida Notary or ability to obtain

· Ability to perform in a team-oriented environment and with a broad perspective for decision making

Job Type: Part-time

Salary: $16.00 - $19.00 per hour

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Work Location: Hybrid

Job Type: Part-time

Pay: $16.00 - $19.00 per hour

Schedule:

• Monday to Friday

Experience:

• Administrative Assitiant: 2 years (Preferred)

Ability to Commute:

• Ponte Vedra Beach, FL 32082 (Required)

Work Location: Hybrid remote in Ponte Vedra Beach, FL 32082