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SalaryWe are seeking a skilled and detail-oriented Administrative Assistant to join our team. The ideal candidate should possess excellent organizational and communication skills, along with proficiency in QuickBooks and a background in accounting. Bilingual abilities are also required to cater to our diverse clientele.
Responsibilities:
- Provide administrative support to various departments, including handling phone calls, emails, and correspondence.
- Maintain and update records, spreadsheets, and databases with a high level of accuracy.
- Manage and organize files, documents, and office supplies to ensure easy accessibility.
- Assist in preparing financial documents, including invoices, purchase orders, and expense reports.
- Process payments, track accounts receivable, and reconcile financial transactions using QuickBooks.
- Coordinate and schedule meetings, appointments, and travel arrangements for team members.
- Perform general bookkeeping tasks, such as data entry, reconciling bank statements, and maintaining financial records.
- Act as a liaison between departments, clients, and vendors, ensuring effective communication and collaboration.
Job Type: Full-time
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 10 hour shift
- 8 hour shift
- Day shift
- Every weekend
- Monday to Friday
Application Question(s):
- Desired salary?
- What languages do you speak and write fluently?
Experience:
- Microsoft Excel: 3 years (Required)
- QuickBooks: 2 years (Required)
- ADP Workforce Now: 2 years (Required)
- managing building occupancy and handling related paperwork: 2 years (Required)
- obtaining permits and coordinating with building management: 2 years (Required)
- ordering and managing office supplies: 1 year (Required)
- business compliance and dealing with regulatory requirements: 2 years (Required)
- Payroll: 2 years (Required)
Language:
- Spanish and English (Required)
Work Location: In person
