Administrative Assistant

Job Title: Admin Assistant-Seasonal       Department: Admin – Ft. Collins

Reports to: Ft. Collins Branch Manager                 

Job Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Duties/Responsibilities:

·         Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

• Assist in verifying weekly paperwork (timesheets, dailies, work tickets, etc.)
• Must be proficient in Excel formatting and basic formulas.
• Computer file folder organization
• Responsible for reconciling TCR tickets, weekly
• Work closely with Accounts Receivable and Office Coordinator for all billing matters
• Assist A/R with collection accounts.

·         Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and critical thinking skills.
• Ability to prioritize tasks.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

High school diploma or equivalent.

At least one year construction industry related experience preferred.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer. Must be able to lift 15 pounds at times.

$18.50 hr.