Administrative Assistant

Position Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to support our commercial real estate and property management team. This is a full-time position, Monday to Friday. The ideal candidate will possess excellent communication skills, strong multitasking abilities, and a proactive mindset. This role offers the opportunity to play a pivotal role in ensuring the smooth operation of our office and supporting various administrative team members.

Responsibilities:

• Reception duties, including greeting visitors, scheduling appointments, ordering/stocking/refilling office and kitchen supplies, filing, some data entry, mail sorting, and miscellaneous clerical tasks.
• Call routing and follow-up, ensuring all inquiries are addressed promptly and efficiently.
• Arranging corporate lunches as needed.
• Picking up Sam’s Club orders and other supplies as required.
• Acting as a liaison for tenant insurance inquiries and coordination.
• Providing other administrative support duties to the property management team as needed and assigned.

Qualifications:

• This is an entry- level position, but previous experience in an administrative role is preferred.
• Proficiency in typing (minimum 40 WPM) and Microsoft Office Suite.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in all work tasks.
• Exceptional communication and interpersonal skills, both written and verbal.
• Ability to work independently as well as part of a team in a fast-paced environment.
• A proactive and flexible approach to handling various tasks and responsibilities.

Benefits:

• Hourly compensation , commensurate with experience.
• Comprehensive benefits package including PTO, paid holidays, health, dental, and vision insurance.
• Opportunities for professional development and growth within the company.
• Collaborative and supportive work environment with a focus on teamwork and innovation.
• Exciting projects and opportunities to make a meaningful impact in the commercial real estate and property management industry.
• Quarterly team building and community service opportunities.

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Work Location: In person