Administrative Assistant

For 30 years EBI Consulting has helped clients maximize value in the built and natural environments. What drove us then drives us now: the desire to meet and exceed our clients' expectations, delivering quality insights that move them forward. We help commercial and wireless infrastructure property owners and investors solve challenges and create business value with comprehensive environmental consulting, due diligence, engineering, and construction management services. We help you fill in the blanks and minimize the risk of the unknown. From multibillion-dollar projects to nationwide portfolios, EBI delivers timely business insights at every phase of your project. EBI's professional engineers, scientists, project managers, and technical experts provide expertise across a wide range of markets and asset types. By offering deep expertise across a comprehensive suite of services, EBI enables clients to assess and leverage powerful resources and intelligence that help to maximize the overall success of every project.
At EBI, we mean business.
Position Summary
EBI Consulting is seeking a friendly and personable Administrative Assistant to join us in our corporate office. If you are highly organized, set priorities, complete work with accuracy and exhibit professionalism, poise and flexibility while working in an office environment, we would love to speak with you. The ideal candidate will have excellent communication skills, the ability to take initiative, and prioritize daily tasks, and truly enjoy helping others while being a part of a team.
This is a non-exempt, hourly position and the Administrative Assistant will report to the Procurement & Facilities Manager. The ideal candidate will be based near our Burlington, MA corporate headquarters and excited about working in an office environment.
Essential Duties and Responsibilities

• Greet visitors, answer phone line, direct calls to appropriate person/department
• Open, sort, scan and distribute mail, incoming faxes, emails, and other correspondences to appropriate person/department
• Invoice approval
• Order, stock and maintain all supplies for corporate office
• Organize/order monthly lunches for corporate office
• Assist with meeting and events
• Order business cards/nameplates for employees/Create ID badges
• Provide admin support as needed, including but not limited to the CEO & President
• Assist with onboarding - create accounts for shipping, travel and office supplies for new hires
• Maintain skills/certifications library in NetSuite for all employees
• Manage and be the point of contact our Certificates of Insurance
• Work with our legal team with Certificates of Authority
• Assist with Environmental Data Resource (EDR) orders
• Develop and maintain a filing system
• Submit and reconcile expense reports
• Maintain contact lists
• Book travel arrangements
• Handle sensitive information in a confidential manner
• Data Entry
• Ad hoc assignments

Qualifications and Capabilities

• Bachelor's Degree preferred, Associates Degree required
• Entry-level position, at least one or two years of office experience preferred
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Demonstrated resourcefulness, teamwork, and anticipates needs
• Proficient in MS Office

Application Disclaimer
At EBI, we cultivate a welcoming and collaborative culture. We are proud to be an Equal Employment Opportunity employer and encourage diverse candidates to apply. We do not discriminate against qualified individuals based on their status as a protected veteran or individuals with disabilities, nor do we discriminate based on sex, race, color, religion, national origin, age, marital status, gender identity, gender expression, or sexual orientation. All vendors are expected to maintain a working environment free from discrimination or harassment.
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