Administrative Assistant

Position Title:Administrative Assistant

Reports To: Director of Operations & Finance

Directly Supervises: N/A

Status: Part Time .44 FTE, Hourly

FLSA: Non-Exempt

Normal Working Hours:20 hours per week, 46 weeks per yearTuesday - Friday, 5 hours per day worked in the building, 6 weeks unpaid during the summer

Benefits: Benefits are offered as outlined in the First UU Society Employee Handbook

Position Summary: The Administrative Assistant is responsible for a broad range of administrative tasks with minimal guidance. Manages office procedures, communications, and purchasing. Knowledgeable with major office-related computer applications, including database management. Knowledgeable about the Society and its mission, ends, and policies.

Essential Functions:

• Receives and welcomes members and visitors to the Society’s facilities
• Provides administrative/clerical support
• Respond to email, phone, and in-person inquiries
• Prepare and maintain a variety of Google sheets, docs, forms, and folders
• Office support
• Answer doorbell as needed
• Process incoming and outgoing mail
• Order and maintain office supplies and brochures
• Keep office and copier room organized and tidy for all who use these spaces
• Prepare and print forms and labels as needed
• Organize and assure bulletin boards contain timely information; prepare building signs
• Worship support
• Prepare livestream PowerPoints, orders of service, and handouts as needed
• Prepare and maintain worship planning and attendance spreadsheets and Google folders
• Communicate with worship, flower, and justice teams as needed
• Staff support as needed
• for Minister and Director of Operations & Finance.
• Update staff contact list, birthday cards
• Board and Team support
• Special projects such as event sign-up pages and Google forms

• Responsible for all Society communications
• Manage, edit, publish and distribute online and print communications content for the Society including:
• Newsletters and eNews
• Website (including staff training when needed)
• Realm announcements and event calendar
• Social Media
• Coordinate mailings and offsite printing

• Assists Membership Team
• Communicate with team about welcome cards and online newcomer form responses
• Prepare name tags and special name badges for new member recognition ceremonies
• Order Membership Team supplies, restock Welcome Ambassador supplies

• Manages Society membership database, Realm
• Enter visitors into the system
• Assist members and staff learning to use Realm
• Manage/update Community Messenger group

• Provides assistance with Office Equipment
• Oversee maintenance, and training for copiers and folding machine.

Other Responsibilities

• Participate in staff meetings
• Participation in the AUUA (Association of UU Administrators)

Minimum Qualifications

• Associate Degree is desired but not required
• Full-time professional experience may substitute for education
• A minimum of 5 years applicable work experience is preferred
• Proficiency in Google Drive and database management
• Prior experience in church or non-profit work would be helpful

Physical Requirements

• Sit for prolonged periods of time
• Lift boxes of up to 35 pounds

Job Type: Part-time

Pay: $20.00 - $23.00 per hour

Expected hours: 20 per week

Benefits:

• Paid time off

Experience:

• Administrative: 3 years (Preferred)

Work Location: In person