Sales & Events Administrative Assistant

We cannot consider H2B applicants for our 2024 season
Summary:
The Sales & Events Administrative Assistant is responsible for communication among the Sales Team, Executive Chef, Director of Restaurants and Events, and culinary operations including Banquets. Position requires candidate to maintain a high level of administrative efficiency and organization. Must interact positively and professionally with a number of managers and departments.
Diversity helps us build a team that represents a variety of backgrounds, skills, and perspectives. We are an Equal Opportunity Employer.
Responsibilities and Duties:

• Attend weekly BEO meetings
• Organize the sales office including communicating a schedule of deliverables from sales team to the resort, inter-resort distribution of information, reader board and other group schedule distribution, coordinating office meetings and activities.
• Produce menus for groups, weddings, and family reunions
• Produce meeting room signage daily according to daily event schedules
• Manage the following for the sales office:
• Produce BEO due report every Monday
• Ensure guarantees are inputted on time daily
• Auditing banquet checks & helping to ensure they are delivered to Accounting in a timely manner
• Distribution of BEOs
• Ensure accuracy of chef's kitchen board, confirming it has the correct BEOs on the board, with all guarantees and change logs reflected
• Edit Menus as assigned
• Coordinate conference room availability and schedules for in-house meetings and events
• Ordering amenities for group clients
• Entering group dining reservations into Open Table
• Aid in checking in house events when needed
• Performing other duties as assigned

• Attention to detail is of the utmost importance
• Must be highly motivated with a positive attitude and good work ethic
• Will have some knowledge of the food industry
• Must have at least 2 years administrative support experience
• Minimum of high school diploma
• Must be able to adapt to changes in a fast paced, dynamic, and sometimes intense work environment
• Must be willing and able to pass a background check