Accounts Payable/Accounts Receivable Specialist

Summary:

The Accounts Payable/Receivable Specialist performs all functions related to the processing of vendor invoices and cash disbursements, companywide vendor database maintenance, annual 1099 preparation, processing and posting tenant receipts. The position is relied upon to identify the need for and recommend improvements in company Accounts Payable and certain Account Receivable processing.

Essential Duties and Responsibilities:

Accounts Payable Responsibilities:

• Review all invoices for appropriate documentation and approval prior to payment
• Verify that transactions comply with financial policies and procedures
• Review and verify check requests
• Prepare and process invoices for payment
• Prepare and perform check disbursements
• Reconcile accounts payable transactions

Accounts Receivable Responsibilities:

• Verify and post tenant accounts receivable payments
• Monitor accounts to ensure payments are up to date
• Research and resolve payment discrepancies within the leasing and rents system
• Correspond with tenants as needed to respond to inquiries
• Scan payments received using bank scanner

General Responsibilities:

• Assist staff accountant in providing supporting documentation for audits.
• Maintain vendor files.
• Correspond with vendors and respond to inquiries.
• Performs other duties as assigned

Qualifications:

Required:

• Associate degree in accounting, finance, business, or a related field
• 2+ years of experience in Accounts Payable and/or Accounts Receivable
• Knowledge of accounts payable systems
• Strong attention to detail and work effectively within structured deadlines
• Ability to work independently and as a member of a team
• Ability to analyze information skillfully
• Ability to maintain moderately complex and automated accounting records in an orderly and accurate manner.
• Ability to interact with vendors and clients in an efficient and professional manner
• Ability to operate computer hardware and to work with software applications
• Ability to maintain confidentiality concerning financial matters

Desired:

• B.S. or B.A. in Accounting a plus
• Residential property management experience a plus
• Experience with payroll-related responsibilities a plus
• Knowledge of an accounting information system

Physical Requirements:

This position normally requires the physical demands of standing, walking, bending, lifting or performing other work requiring medium exertion, talking, and hearing on a regular basis to perform the job requirement. These physical demands are required up to 85% of the time.

St. Ambrose values a diverse workforce. EOE.