Address
Form of work
SalaryClassification
Exempt
Reports to
Accounting Manager
Department
Business Office
About Us
Independent School Management (ISM) offers consulting, research, professional development, insurance, and Ed Tech software for private independent schools in the United States and abroad.
ISM is dedicated to the advancement of school management. We provide creative strategies by combining extensive research, proven management techniques, and personalized service.
Advancing School Leadership—Enriching the Student Experience
JOB DESCRIPTION
Responsibilities
Accounts Payable Functions
- Receives and verifies expense reports and vendor invoices.
- Reconciles expense and other financial reports with account balances and other office records. Enters into accounting system.
- Develop and ensure an improved AP approval process.
- Facilitates payment of vendors, which may include verification, reviewing purchase orders, and resolving discrepancies.
- Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues stop-payment orders as needed.
- Ensures any vendor credits due are credited to account or refunded in a timely manner.
- Review, approve and allocate corporate credit card statements and enter into accounting system.
- Review bank accounts daily and immediately reports any incorrect, unexpected/unidentified or fraudulent items.
- Creates and manages product codes (and related) for business units.
- Posts any auto debits in general ledger as appropriate.
- Review and allocate reimbursable expense reports.
- Assists with accounting records and ledgers by reconciling monthly statements and transactions.
Cash Receipts Functions
- Coordinates deposits to bank.
- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable on a daily basis.
- Positive Pay
- Assist with billing and collections as needed.
Vendor Management Functions
- Maintains and updates vendor files, including name or address changes, mergers, or mailing attentions.
- Ensure vendor information such as federal ID numbers, banking information, address, contact information, etc. is correct and current.
- Issues year-end tax forms (1099)
- Manage vendor agreements in VMS
Other Functions
- Create reports as requested.
- KPI Reporting
- Reporting as requested
- Provide best-in-class internal and external customer service.
Competencies
- Attention to detail
- Excited and willing to learn
- Solution oriented
- Independent worker
- Inquisitive
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Position Type/Expected Hours of Work
This is a full-time, remote position and days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m.
Travel
Little to no travel expected.
Required Education, Credentials, & Experience
- Bachelor’s degree or equivalent experience
- 2+ years experience
- Excel Experience
- Basic General Ledger Knowledge/Experience
- Year End Closing Knowledge/Experience
- Experience handling 1099 process
- Intacct Experience (strongly preferred)
- Budget Analysis Knowledge/Experience (preferred)
Additional Eligibility Qualifications
None required.
AAP/EEO Statement
ISM provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.
ISM expressly prohibits any form of unlawful employee harassment or discrimination based on any of the characteristics mentioned above. Improper interference with the ability of other employees to perform their expected job duties is not tolerated.
