Accounts Payable Specialist

About Alpert Jewish Family Service (Alpert JFS)

While Alpert JFS is grounded in compassion and guided by Jewish values, our employees come from diverse faith backgrounds and are invested in the agency’s mission to strengthen our entire community by empowering individuals and families through the delivery of comprehensive human services.

Since 1974, Alpert JFS, a 501(c)(3) not-for-profit organization, has strengthened and enriched the lives of men, women, and children of all ages. We do this through a continuum of focused programs addressing the well-being of children and families of all ages, the independence and well-being of older adults, and the optimal quality of life for individuals with special needs.

The Accounts Payable Specialistprepares payments for outstanding invoices and handles billing issues by working with vendors regarding past due balances on their accounts.

Accounts Payable Specialist Essential Responsibilities:

• Enter payment information into the Accounts Payable System.
• Maintain all Accounts Payable and expense report files.
• Register new vendors within the Accounts Payable system.
• Process Accounts Payable checks.
• Verify and post Accounts Payable transactions to journals, ledgers, and other records.
• Enter invoices into system, route for approval, check preparation, process invoices, research discrepancies and unapproved/unpaid invoice.
• Process and prepare payments for ACH, wire, and checks.
• Review incoming invoices for processing and to ensure it adheres to the contract terms.
• Data entry of vendor invoices for payment.
• Process payments to third-party vendors, including processing invoices and transferring wire payments.
• Research aged invoices and determine proper resolution.
• Assist in the preparation and distribution of weekly AP reporting.
• Assist with the monthly reconciliation of AP.
• Ensure that daily invoices and credits processed are properly updated to the Accounts Payable system.
• Monitor Company specific AP email account for incoming AP invoices and inquiries.
• Research vendor statements, respond to phone and email inquiries.
• Audit and review employee expense reimbursements in accordance with the company Expense Policy and Accounting & Regulatory Requirements.
• Process and scan daily deposits.
• Maintain daily cash log.
• Monitor credit card purchases and reconcile on a daily and monthly basis.
• Maintain W9 Forms and assist in the issuance of 1099 forms.
• Responsible for obtaining, monitoring, and updating Certificates of Insurance.
• Close A/P books monthly, review accounts and distribute reports.
• Audit petty cash for reimbursement.
• File and organize related paperwork.

Qualifications:

• High school diploma required, associate or bachelor’s degree in accounting, Finance, or related field preferred
• A minimum of 2 years of experience in Accounts Payable or a similar finance role.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
• Strong organizational and time-management skills.
• Proven experience in bill payment and vendor management, demonstrating a track record of maintaining strong relationships with suppliers and ensuring timely, accurate payment processing.
• Excellent attention to detail and accuracy in handling financial data.
• Effective communication skills, both written and verbal, for interacting with vendors and internal teams.
• Ability to analyze information and solve problems efficiently.

We offer a hybrid working environment, competitive salary, medical, paid vacation and sick time, paid holidays, Public Service Loan Forgiveness, 403b Retirement, EAP

Alpert JFS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Drug Free Workplace