Accounts Payable Specialist

Accounts Payable Specialist, Chicago

Golin Chicago is looking for an Accounts Payable Specialist.  This role leads the charge in facilitating the vendor management process, including the relationships with the vendors, the vendor set up process, vendor maintenance, and the payment process.  As the Accounts Payable Specialist, you will also support systems, processes, and initiatives for the Production and Finance teams in our Corporate office and across all our offices in the US

Who We Are:

Golin is a progressive public relations global agency designed to reach the profoundly diverse market. Inclusion is a core value for Golin and we are focused on establishing a culture that is intentionally inclusive, potently diverse and uncompromisingly equitable.

Our expertise ranges from brand-building and cutting-edge digital content, to corporate reputation, healthcare advocacy and measurement. Golin aligns earned-first, data-driven creative with the customer journey through our collaborative G4 Model to deliver maximum impact for clients. Our roster includes many of the largest CPG, retail, food, healthcare technology and consumer service companies in the world.

 Recently named:

• 2024 PRWeek U.S. Agency of the Year
• 2023 & 2022 PRWeek U.S. Best Place to Work
• 2023, 2022, 2021, 2020 & 2019 AMEC Awards Research & Measurement Team of the Year
• 2022 PRovoke Media North America Agency of the Year 
• 2021, 2020 & 2019 PRWeek Global Agency of the Year 
• Winner of a 2019 Gold Cannes Lion

We tend to Go All In, in everything we do. We're especially committed to going all in for our people. We challenge our employees to be Courageously Happy and have empowered them to do so by offering our LifeTime benefits program. LifeTime offers unlimited time off, enhanced family care, generous health and wellness benefits and a monthly LifeTime stipend for the gym or hobbies. Our culture is built around happy people who are the best at what we do!

 Want to "Go All In" with us? Here are the details:  

What You'll Do:

Program Coordination:

• Streamline and ensure consistency in the onboarding process across Golin offices and brands in North America 
• Reconcile vendor invoices, purchase orders, project expenses (as applicable). 
• Audit vendor invoices to ensure accuracy and compliance standards are met and coordinate with Client Accounting partner as necessary. 

Procurement:

• Facilitate the vendor onboarding process from start to finish, while working with Range (Golin's vendor onboarding platform). This includes onboarding new vendors, freelancers, influencers and identifying any risks that require escalation.
• Responsible for ensuring tax treatment on invoices is managed effectively and properly.
• Provide regular status reporting on outstanding vendor set ups in Range.

Accounts Payable:

• Manage Corporate Office Accounts Payable Process.
• Support A/P process for local offices on an as needed basis.
• Regularly review parked/unresolved invoices and work with IPG Accounts Payable and local office to troubleshoot/resolve.
• Manage enterprise-wide vendors from a payment perspective to ensure that all required documents (e.g. Purchase Orders) and approvals are in place to ensure timely and accurate payments.

Qualifications:

• 3-5 years' project management and/or procurement experience with a focus on compliance and Accounts Payable.
• Ability to meet deadlines and manage multiple priorities.
• Strong attention to detail
• Team Player
• Service Oriented
• Excellent written and verbal communication skills
• Proficiency in Excel and SAP preferred.

GOLIN PERKS:

• Unlimited time off
• Monthly wellness stipend
• Tuition reimbursement
• 401K matching program

Golin has included the base salary range or hourly rate for this role. Actual compensation offered within the range will depend upon, among other factors: a candidate's skills, qualifications, and experience; actual ranges for current or former employees in the role; and market considerations.

Salary range:

$40,000 - $55,000

Any request to schedule an interview and any legitimate offer of employment will only come from an authorized representative of Golin. We will never require an applicant to provide sensitive personally identifiable information in order to conduct an interview.

Golin is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

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