Accounts Payable Specialist

Position Summary:

The Accounts Payable Specialist is responsible for receiving invoices and processing payments to vendors and individuals. The specialist works closely with campus departments and vendors to ensure timely and accurate payments.
The Accounts Payable Specialist reports to the Accounts Payable Manager and is a member of the Financial Accounting Services team.

Minimum Qualifications:

• At least two years of work experience with Accounts Payable, general accounting functions, data entry, account analysis, or related financial functions is required.

Preferred Qualifications:

• Working knowledge of Banner/Ellucian/Colleague is a plus.
• A suitable combination of education and experience may be substituted for minimum qualifications.
  

Job Duties:

• Demonstrate an attitude and behavior that reflects the values and mission of the department and University.
• Process invoices for payment in accordance with Financial Accounting Services (FAS), university, and other regulatory agency policy and procedures. Reviews invoices and payment requests and resolves any issues or discrepancies ahead of initiating the payment process.
• Serve as the primary contact for employee, department, and vendor questions regarding the A/P process including new vendor requests, online requisitions, payment issues, and managing the A/P email inbox.
• Processes requests for new vendors, maintaining appropriate documentation for 1099 reporting purposes. Assists with preparation and filing of 1099 reports.
• Maintains positive working relationships with vendors and campus departments to ensure timely and accurate payments. Maintain invoice and payment documentation according to FAS procedures.
• Maintain and monitor A/P activity reports as required.
• Reviews and verifies expense reports in Chrome River in accordance to university policies and best practices.
• Participates in training budget managers, budget support positions, and other positions that interact with this function regarding university policies and procedures in this area and in effectively utilizing the University's related applications, including Banner and Chrome River, related to the AP function.
• Acquire and maintain a familiarity and working knowledge of the University's integrated software systems for financial records (Banner).
• Acquire and maintain an in-depth working knowledge of current University accounting and purchasing policies.
• Serve as a backup for other AP staff and cross-train in those duties and responsibilities to support the Accounts Payable function.
• Participate in annual calendar and fiscal year end/begin processes as well as annual audit as assigned.

Other duties as assigned by supervisor and other departmental management.