Specialist- Accounts Payable Sr

The Sr. Accounts Payable Specialist will be responsible for ensuring approved invoices are paid timely and accurately, compiling and maintaining accurate Accounts Payable records, and providing assistance and oversight of the invoice payment process. The Sr. Accounts Payable Specialist will also assist in creating Accounts Payable and other financial reports and coordinating with other finance department staff to ensure financial records are accurate and reconciled. Responsible for resolution of problems and discrepancies and management of vendor inquiries. Assist the Accounts Payable Manager with daily activities and projects and provide backup when necessary. The Sr. Accounts Payable Specialist will also be involved in the implementation of both departmental and company-wide new systems and technology initiatives.
Responsibilities:
The following duties are considered essential to this position. Other responsibilities may be assigned.

• Manage and process invoice payments to vendors.
• Respond to vendor inquiries and statements for information regarding payments, outstanding invoices. discrepancies, etc.
• Perform Accounts Payable balancing routines and research out-of-balance conditions when present.
• Prepare/reconcile month end Accounts Payable accounts and bank reports.
• Assist with Corporate credit card administration and activities
• Oversee management of vendor account master records
• Assist with month and year end closing activities.
• Establish and document departmental process, procedures, and work instructions for all significant department duties. Also ensuring data is updated and maintained on company intranet site
• Assist in managing the AP use tax process, including vendor compliance, tax-exempt certificates, monthly use tax calculations, annual 1099 process and state use tax returns.
• Assist with vendor migration to EDI or other company offered means of electronic payment.
• Continuous evaluation and assessment of departmental process improvement,
• Assist with Accounts Payable special projects, audits, and analysis when requested.
• Participate, or lead, the implementation of new processes, systems, or technologies
• Stay informed of new pertinent technologies, processes, educational materials for this position.
• Support and comply with safety policies, quality standards, and housekeeping methods at all times. Suncast policies have been developed to ensure regulatory compliance.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent required.
• Five to seven years of Accounts Payable experience is required. Supervisory experience a plus.
• Associate degree in business or accounting is highly recommended. Bachelor’s degree is a plus.
• Passing of the AP certification test is a plus.
• Strong organizational skills to prioritize tasks, manage multiple assignments, and meet deadlines. Ability to present data in a logical, concise flow and format.
• Good written and oral communication skills a must. Ability to read, interpret and explain documents such as invoices, receiving reports, purchase orders, statements, and policy and procedure manuals. Ability to prepare reports, correspondence, and procedures. Ability to communicate clearly and professionally to vendors and colleagues.
• Ability to calculate figures and amounts such as discounts, payment terms, etc. Ability to prepare and read metrics and graphs used in the regular course of business activity.
• Ability to carry out instructions furnished in written, oral, or diagram form. Ability to be detail oriented to ensure completeness and accuracy of financial data and information.
• Intermediate PC skills required including experience using Microsoft Office products required.
• Demonstrated ability to use Excel to create and maintain spreadsheets in various formats and utilizing features such as tables, formulas, and graphs required.
• Experience using ERP systems required. Familiarity with the iVP / AS400 ERP system a plus
• Familiarity with Lotus Notes a plus.