Accounts Payable Coordinator

Accounts Payable Coordinator

Haymarket Media, Inc. is seeking an Accounts Payable Coordinator to join the Accounting team. This position is located in our New York, NY office, with two days on-site (Tuesdays and Wednesdays) and three days remote.

Job Overview:

The Accounts Payable Coordinator for Haymarket Media has experience with purchasing and receiving processes in relation to invoice posting and invoice payment processes. Practices an ability to work well with others to ensure a corporation’s financial health. 

The main focus of the job is to organize and process incoming invoices. Ensure timely payments. Create vendor profiles. Ensure proper support documentation exists for all transactions. Further they should be able to support the actions of other business team members by tracing  system transactions to identify the sources of potential errors.

Responsibilities:

• Organize incoming invoices, new vendor requests and inquiries in Google gmail
• Process invoices and match to corresponding PO/Goods receipt(s) .
• Create vendors using Business World accounting system. Work with internal purchasers and contracts dept to establish and maintain vendors.
• Handle Accounts Payable inquiries from external vendors and internal purchasers across multiple brands.
• Monitor invoice workflow process for bottlenecks.
• Prepare payment proposals in Business World utilizing excel to ensure timely payments in accordance with established payment terms.
• Utilize Citizens banking software to process domestic and international wires and ach payments and payment templates.
• Troubleshoot and reconcile bank payment issues
• Assist with accounting audit requests.

Skills and Requirements:

• Basic excel skills
• Basic data entry skills
• Articulate communicating via email 
• Attention to detail
• Familiar with ERP/workflow system processes
• Proficiency working in Google Gmail and shared files
• Experience with general ledger entries

What We Offer:

• A competitive compensation package
• The salary range for this position is $50,000–$60,000. Compensation will be commensurate with experience, skill level, functional and/or industry knowledge, education level, certifications, as well as other qualifications.
• Paid annual vacation, holiday and sick time off
• Comprehensive health plans including medical, dental and vision
• Competitive 401(k) investment options and generous company matching program
• Life insurance
• Commuter benefits
• Employee referral awards
• Tuition reimbursement
• Training opportunities through industry-recognized programs
• A creative and passionate workplace and a fun, collaborative team environment
• Three Week “Work from Anywhere” benefit, to ensure work life balance

About Haymarket:

Haymarket has its heart and soul in publishing and media. Since the company was founded half a century ago, Haymarket has always prided itself on being a highly creative business, with an unrelenting focus on the quality of the products and the people. The philosophy has always been quite simple: only by having the highest quality individuals can you produce the highest quality products, combining the best in content, design, production and customer services. Globalization is opening up the world further and provides many opportunities for growth. Haymarket has offices around the world and many of the titles are now truly global brands. Haymarket serves a broad spread of business markets, from marketing to medicine to technology along with exhibitions and live events. Predicting the shape of the business in 3, 5, or 10 years is almost impossible; and the unpredictability is part of the appeal. Haymarket aims to be the perfect company to work with or for – we have the processes and attitude that ensure quality and consistency, and an entrepreneurial spirit that makes every day rewarding.

An equal opportunity employer, Haymarket Media does not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, or any other protected category recognized by state, federal, or local laws.

For more information and to apply, please visit our website via the apply button below.