Accounts Payable Coordinator

The Accounts Payable Coordinator is responsible for the Accounts Payable department including sorting invoices, preparing checks for distribution, communicating with vendors and internal departments about payments, and uploading files to the system. 

Primary Responsibilities

• • Manage incoming invoice routing
  • Research and respond to internal department and external vendor inquires relating to invoices and payment status
  • Maintain listing of reoccurring payments initiated by finance and ensure timely processing
  • Review payment requests submitted from other departments for proper approvals, supporting documentation and account coding
  • Maintain files for Accounts Payable including tax forms and invoices
  • Ensure proper tax coding applied to invoices and assist in year end 1099 preparation and review
  • Assist with Concur system implementation and ongoing system administration
  • Manage and troubleshoot daily file uploads between Concur and Lawson accounting system
  • Assist with implementation and ongoing management of wire payment file uploads and direct entry
  • Responsible for direct entry of certain invoices and bills into Lawson accounting system
  • Manage and print check runs, coordinate other payment type batches
  • Ensure proper finance approval to release checks and manage check mailing including matching to remittance materials and envelope stuffing, in-person check pickups, and other special check distribution handling
  • Provide reporting on outstanding invoice and processed payments
  • Provide training in Accounts Payable processes for other staff as needed
  • Provide ongoing recommendations for improved processes, internal controls, and stewardship of PII information relevant to the Accounts Payable area
  • Other tasks as assigned

Skills and Qualifications

• • Ability to use Excel including advanced formulas and with system file transfers
  • Concur invoice processing and system maintenance experience preferred
  • 3-5 years Accounts Payable experience required
  • High School Diploma or GED required

Physical Demands

• • Ability to multi-task
  • Ability to communicate with internal and external contacts over phone and via email
  • Ability to work in person at the Metropolitan Opera House office five days a week 

$50,000 - $60,000 a year

The Metropolitan Opera believes that diversity is critical to our success and growth as a leading performing arts institution and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. Our goal is to be a diverse workforce that is representative, at all job levels, of the communities we serve.

The Metropolitan Opera is an equal opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and existing employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, citizenship status, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, or any protected category prohibited by local, state or federal laws.