Accounts Payable Coordinator

Summary/Objective

This is a full-time non-exempt position that is located in our Corporate Headquarters office in New York. The primary responsibilities of the Accounts Payable Coordinator includes managing the Accounts Payable (A/P) invoice flow through the office from incoming mail, inputting invoices into A/P, selecting invoices currently due for payment, and final filing of invoices.

Job Duties

• Manages full-cycle Accounts Payable, including receiving, processing, and verifying the invoices.
• Reconciles processed invoices to ensure the accuracy of vendor coding and input values.
• Set up of new vendors based on company guidelines.
• Timely responses to the vendors, external departments, and management inquiries, escalate the problematic invoices and disputes through effective and thorough communication.
• Manage bank credit card and bank reconciliations.
• Running of monthly Accounts Payable reports.
• Clearing of electronic payments.
• Assists in the month-end reporting procedures and the annual audit request.

Competencies

• Organized and with attention to detail
• Accounts Payable
• Communication both orally and written
• Tech Savvy
• Ethical Practice

Required Education and Experience

• Bachelor’s degree in Accounting/Finance and/or two (2) to three (3) years of processing A/P
• Experience working with Microsoft Great Plains or equivalent software with a focus on Accounts Payable modules.
• Intermediate to advanced skills in Microsoft 365 with a strong emphasis in Excel and MS Word
• Experience preferably in consulting (i.e., Law Firm, Accounting Firm, Architect Firm, Engineering Firm, etc.)
• Effective organizational and time management skills with experience working in a fast‐paced and high-volume environment with an emphasis on accuracy and timeliness

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 9:00 a.m. to 5:30 p.m. Ability to work overtime on certain key dates during the month.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.