Accounts Payable Coordinator

Pace is a leading international art gallery representing some of the most influential contemporary artists and estates from the past century, holding decades-long relationships with Alexander Calder, Jean Dubuffet, Barbara Hepworth, Agnes Martin, Louise Nevelson, and Mark Rothko. Pace enjoys a unique U.S. heritage spanning East and West coasts through its early support of artists central to the Abstract Expressionist and Light and Space movements. Since its founding by Arne Glimcher in 1960, Pace has developed a distinguished legacy as an artist-first gallery that mounts seminal historical and contemporary exhibitions. Under the current leadership of CEO Marc Glimcher, Pace continues to support its artists and share their visionary work with audiences worldwide by remaining at the forefront of innovation. Today, Pace has seven locations worldwide, including a European foothold in London and Geneva; two galleries in New York; Los Angeles; Hong Kong; and Seoul, as well as offices in Beijing and Berlin. In spring 2024, Pace will open its first gallery space in Japan in Tokyo’s new Azabudai Hills development.

Pace Gallery is seeking a full-time Accounts Payable Coordinator for our Finance team. The AP Coordinator will report to the Accounts Payable Manager and will be a vital member of a collaborative finance team in which they will be responsible for the accounts, payable and travel expense functions for the US, and its subsidiary, galleries, including both vendor payments and sales related settlement payments.

What You’ll Be Doing:

• Process invoices daily ensuring accurate coding and approvals with continuous communication with business management
• Setting up wires in Domestic and Foreign currency
• Manage and update Accounts Payable Folders in the shared drive
• Send out Payment confirmation to stakeholders
• Support processes put in place to formalize our AP procedures, including new vendor set up, default invoice coding, and responding to inquiries from business and vendors
• Manage and process full cycle payables functions including but not limited to:
• Audit of vendor invoices; perform research as necessary to ensure accuracy and approval; code and input of vendor invoices
• Assist Accounts Payable Manager with preparation of weekly disbursement, coordinate with cash management for funding
• Ensure all ACH information is up to date and accurate
• Respond to external and internal queries timely and coordinate additional communications as needed to resolve outstanding questions
• Communicate with bank and vendors, as necessary, to resolve payment issues
• Proactively communicate with internal management and vendors regarding inquiries with invoices
• Assist with reconciliation of all AP sub-ledgers during month end close
• Participate in the month-end closing process by posting journal entries, preparing account analyses, balance sheet account reconciliations, and accruals management

Requirements

• Bachelor’s degree in Accounting or Finance
• 2+ years of experience continuous and recent experience in an account payable or accounting role
• Excellent computer skills (Word, Excel, PowerPoint) required
• Related Accounting Office Experience (Accounts Payable Entry, Processing Checks, Wire Transfers, Filing)
• Experience with Microsoft Great Plains a plus
• Excellent communication and interpersonal skills
• Ability to be detail-oriented and work well in fast-paced team

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Free Food & Snacks