Accounting Clerk

Job Description Summary

The Accounting Clerk provides administrative and clerical support to the Area Director of Finance and the Assistant Director of Finance and the rest of the Accounting department. The Accounting Clerk performs a variety of accounting, bookkeeping, general cashier, and financial tasks. The Accounting Clerk will be dedicated to Accounts Receivables.

Job Description

Accounts Receivable duties:

• Prepares and sends all billing statements on a timely basis.
• Accumulates and files all necessary support to accounts receivable files.
• Posts transfers from guest ledger to city ledger.
• Researches any disputed accounts, including credit card chargebacks and queries.
• Prepares all accounts receivable aging schedules.
• Makes adjustments or changes about accounts in accounts receivable, but obtains
• Assistant Director of Finance or Credit Manager’s approval before posting.
• Makes banquet reservations per BEOs.
• Processes the travel agent commission checks on a twice-weekly basis.
• Maintains business and promotions portfolios.
• To perform other work-related duties as assigned by Management.

Accounts Payable duties:

• Make sure all invoices are approved and coded per hotel policy and chart of accounts.
• Post all invoices in proper month. Be sure they are stamped and dated correctly.
• Take all cash discounts available.
• Prepare all weekly checks on a timely basis.
• Maintains accounts payable files.
• Reconciles vendor statements and follow up on variances.
• Performs month-end closing in a timely manner, and assists with month-end inventories when needed.
• Handles all inquiries from vendors relating to invoices and check payments.
• To perform other work related duties as assigned by Management.

General Cashier:

• Prepare daily bank deposits, reconcile cash & check log to POS/PMS postings and investigate, document, and follow up on all hotel cashier overages and shortages with operations managers.
• Provide daily cash and change requirements for the hotel. Maintain, disperse, and safeguard cash from house fund safe and, account for all disbursements from funds, and perform daily house bank count. Prepare petty cash reimbursement on a weekly basis.
• Issue banks to hotel cashiers and maintain a documented inventory of all cashier banks. Collect and count all cashiers’ envelopes daily and research any cash variances. Conduct periodic audits of cashier banks. Notify management of any identified discrepancies.
• Prepare reports such as the Cashier Over and Short Report, General Cashier Daily Deposit Report, Cash Management Report, and any other reports as needed.

Qualifications and Skills

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Some College plus 2+ years of hotel accounting or auditing experience including management experience, or an equivalent combination of education and on-the-job experience. Bachelor’s degree in Finance, Accounting, Business Administration, or related field preferred.

Language Skills

Ability to read, analyze, and interpret general business policies and procedures. Ability to write reports, business correspondence, and procedures. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form, and to perform multiple tasks simultaneously.

Mathematical and Technical skills

Ability to perform basic calculations including percentages, and variances which are utilized frequently. Must be able to devise, prepare, and maintain spreadsheets using various software systems, and must have knowledge of computerized financial reporting systems and programs, including proficiency in Microsoft Outlook, Word, and Excel.

Additional Job Information/Anticipated

Pay Range

Benefits

Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:

• Medical, Dental and Vision Insurance
• Health Savings Account with Company Match
• 401(k) Retirement Plan with Company Match
• Paid Vacation and Sick Days
• Sonesta Hotel Discounts
• Educational Assistance
• Paid Parental Leave
• Company Paid Life Insurance
• Company Paid Short Term and Long Term Disability Insurance
• Various Employee Perks and Discounts

Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.