Accounting Administrator/Accounts Payable Clerk

About Level Workforce, LLC

Level Workforce is an innovative consulting and workforce solutions agency dedicated to empowering businesses and business owners in the construction and real estate industries. With over 25 years of combined industry experience, we are passionate about helping clients achieve their goals through strategic guidance, streamlined processes, and operational excellence.

Our team of seasoned professionals offers a range of consulting services, from business advisory to executive hands-on consulting, and staffing solutions to help develop tailored solutions that address our client's unique challenges and goals. We take a client-first approach and prioritize communication, collaboration, and transparency to ensure that our clients feel supported throughout their engagement with us.

THE LEVEL WORKFORCE MISSION

To help businesses build, optimize, and lead their operations. We are committed to providing strategic guidance, streamlining processes, and improving operational efficiency to help our clients thrive in a rapidly changing business landscape. We are committed to helping our industry modernize by implementing automations, sharing our expertise, and facilitating cultural and organizational changes.

Accounting Administrator/Accounts Payable Clerk
Type: 1099 contract, part-time, 100% remote
Hourly rate: $22-$28
Hours: 20-40/week
Start date: ASAP

Reports to: Controller

Requirements: Must be available to work M-F for several hours per day during normal business hours (9-5 ET) to perform routing and recurring tasks, as well as assist the accounting team as needed.

Position Overview/Mission:
We are looking for an experienced and motivated Accounting Administrator to join our team and provide support to the organization and its clients. The Accounting Administrator will provide support to the accounting department with primary emphasis on Accounts Payables for multiple clients.

Responsibilities:

· Monitor and manage daily accounting emails for multiple clients.

· Receive, review and post into Dropbox, Accounts Payable bills for processing.

· Data entry of approved invoices into QuickBooks using proper cost code and project specific information.

· Vendor Set up and validation.

· Data entry of expenses and credit card transactions.

· Manage requests and follow ups for expense and credit card receipts from multiple sources for filing / processing.

· Maintain 1099 vendor files in QuickBooks.

· Ensure compliance documentation is on file for each vendor prior to payment release.

· Process AP payments as directed by the Controller.

· Match invoices, purchase orders and payment applications prior to payment.

· Matches invoices to payments and ensure each is supported with appropriate back up.

· Reconcile vendor statements, research, and correct discrepancies.

· Ensure that all checks are recorded in the general ledger.

· Maintain organized accounts payable records and file records in a timely manner.

· Maintain positive relationships with clients and vendors by addressing inquiries and promptly resolving disputes.

· Perform general accounting and bookkeeping duties, to include, but not limited to AP and AR.

· Perform special accounting and finance projects as needed including, but not limited to, tax support, job cost reporting and preparation of account analysis.

· Preparation, review, and issuance of annual 1099’s to contractors.

· Manage receipt, processing and filing of incoming scanned mail.

· General duties may include taking lead or assisting in the coordination of:

o Corporate Compliance, such as, SOS renewals, and maintaining active state and local licensing.

o Contractor state licensing requirements and renewals

o Provide supporting documentation for Insurance audit activities, specific to GL and WC.

o Vendor credit applications

o Trade partner lien release, COI and w9 documentation.

Qualifications:

· Previous administrative & accounting / bookkeeping experience required.

· Recent experience with QuickBooks Online and Desktop required.

· High attention to detail and accuracy, strong work ethic and time management skills.

· Experience processing AP including working with vendors, processing payments, facilitating approvals, reviewing statements.

· Relevant work experience in commercial general contracting setting, preferred but not required.

· Treasury Management, experience using bank portals for ACH, transfers, and business bill payments.

· Experience working remotely and leveraging technology to stay uniformly connected to all project stakeholders.

· Exceptional written and oral communication skills

· Excel, Outlook, and MS Office skills.

· Dropbox, Basecamp, Adobe skills a plus.

Job Types: Part-time, Contract

Pay: $22.00 - $28.00 per hour

Expected hours: 20 – 40 per week

Experience level:

• 2 years

Application Question(s):

• Please provide your LinkedIn URL. If you do not have a LinkedIn account, please respond with "N/A".

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 2 years (Required)
• QuickBooks: 2 years (Required)

Work Location: Remote