Wind Facility Administrative Assistant

The Wind Facility Administrative Assistant will assume administrative support for assigned Scout’s operating projects. We expect this role to include the following duties, which may evolve as the needs of the portfolio evolve:

Coordinate Communications Between Various Parties

• Coordinate with Boulder team to make all warranty claims, including initiating and drafting these claims.
• Serve as liaison for all landowner issues and be the face for all walk-ins.
• Assist in preparing and updating daily safety toolbox topics with GE personnel.

Engage in Procurement Activities

• Establish and maintain initial inventory control.
• Assist in the purchase of safety supplies and other equipment.
• Identify preferred vendors and manage the interface.

Complete Duties that Ensure Compliance

• Manage ad hoc reporting requirements as needed.
• Assist in managing Committee in Foreign Investment in the US (CFIUS) compliance.
• Assist in CFIUS-related activities.
• Assist in reporting site safety incidents.
• Assist with monthly O&M building inspections (fire extinguishers, first aid kits, eye wash stations and defibrillators).

Manage General Administrative Duties

• Manage all archiving of documents.
• Greet all visitors and ensure sign-in procedures are followed.
• Assist in the distribution of all safety bulletins, TILs, etc.
• Manage dispatching through radio communication.
• Ensure office is presentable.
• Assume all administrative tasks when Facility Manager is in the field.
• Complete other small office management duties as needed.
• Complete related duties as they arise.

Requirements

• High school diploma, GED, or equivalent required
• At least one year of experience in an administrative or coordinator role
• Familiarity with MS Office suite
• Strong verbal and written communication skills, including experience with collaborating on operational procedures.
• High attention to detail, strong organizational and deadline-driven time management skills

Timeline and Location

This position will begin as soon as possible, preferably in December 2023. In mid-December 2023 to early January 2024.

Candidates must be in a commutable distance to McCulloch County or would be willing to relocate to McCulloch County in order to be able to commute to the Wind Facility.

Characteristics of Successful Scout Team Members

• Integrity. Ethical professional who does the right thing even when it is difficult.
• Initiative. Resourceful self-motivator with exceptional leadership and organizational skills.
• Intelligence. Perpetual learner with the ability to solve problems and make informed decisions quickly.
• Work Ethic. Productive team member who desires to work in a fast-paced, entrepreneurial environment to meet deadlines and get things done.
• Team Focus. Purpose-driven colleague with strong interpersonal skills and a commitment to working across organizational boundaries to deliver on shared team goals.

Invitation to Diverse Candidates

Scout seeks to develop a diverse and inclusive team of professionals. We encourage applications from all demographics and especially those that are traditionally under-represented in the energy industry.

Invitation to Veterans

Scout welcomes veterans of the United States Armed Forces to apply for this position. Scout includes veterans of all branches and a diverse set of occupational specialties. We value the independent thinking, problem solving, leadership, and teamwork that our veterans have developed through their service. We welcome applications from any service and any military occupational specialty.

Benefits

Target compensation: $35,000 - $40,000 annual salary