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SalaryPosition Description
Department History Overview:
Harris County Resources for Children and Adults was founded in 1966 as Harris County Child Welfare Board to provide support services for the children taken under the wing of the Texas Department of Family and Protective Services. Fifty years later, Harris County Resources for Children and Adults still provides this support. But the now-county department has expanded services for early prevention, intervention, and adult services.
Vision:
To better the lives of children and adults in Harris County.
Training Institute Administrative Assistant Overview:
Under the supervision of the Training Manager, this position provides complex clerical and technical support duties for the Region 6 Training Institute (TI) of Harris County Resources for Children and Adults (HCRCA).
Duties & Responsibilities:
- Tracks, monitors, and administers fiscal management of resources, costs, and other activities, including departmental expenditures and budget data, through the maintenance of a budget monitoring system.
- Prepares and processes vendor contracts, invoices, requisitions, purchase orders, and other documents.
- Maintains training records for all HCRCA staff and departmental records for time and Training Institute staff leave and travel.
- Composes court letters and memos for the Commissioner’s Court.
- Performs a variety of functions using online registration and tracking software as they relate to workshop set-up, monitoring of attendance, and assisting faculty and staff with enrollment, user issues, and pre- and post-workshop logistics. i.e., inventory and supply management.
- Performs advanced editing tasks such as: checking documents (including curricula) for accuracy, format, and visual appeal; and researching, designing, or editing brochures, forms, manuals, or fliers.
- Performs complex file management.
- Manages incoming paperwork, filing, copying, and storage.
- Sets up and breaks down sponsored workshops and meetings.
- Responds to inquiries regarding office policies and procedures and training room requests. Assist the public and staff in filling out forms, including vouchers, journals, ledgers, and requisitions.
- Assists with documentation review and supports of CEU protocols and COA standards.
- Assists with Continue Education Unit (CEU) classes, (e.g.) CPR, First Aid/Defensive Driving.
- Maintains and schedules equipment and technology upgrades.
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net
Requirements
Education:
- A high school diploma or its equivalent.
Experience:
- Minimum two (2) years full time paid work experience as an Administrative Assistant.
- Training and experience using a personal computer with a variety of software such as Microsoft Word, PowerPoint, and Microsoft Excel.
Licensure:
- Reliable transportation with a valid driver’s license (Texas) and auto liability insurance.
Knowledge, Skills & Abilities:
- Knowledge of administrative and office procedures and systems such as word processing, managing files and records, transcription, designing forms, and workplace terminology.
- Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
- Knowledge of principles and processes for providing customer service. This includes customer needs assessment, meeting quality standards for services, and evaluating customer satisfaction.
- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources.
- Must have strong organizational skills and the ability to work under pressure, multitask, and meet deadlines.
- Excellent time management skills and is detail oriented.
- Possess excellent verbal and written communication skills.
- Excellent post-formal and critical thinking skills
- Skilled in establishing and maintaining effective working relationships, exercising flexibility, tact, and diplomacy.
- Must have high level of interpersonal skills
- Must have strong work ethic and personal motivation, high professional standards, and demonstrated initiative and resilience.
- Ability to handle sensitive information and maintain confidentiality.
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
General Information
Position Type, and Typical Hours of Work:
- Full-time | Regular
- Monday - Friday 8:00 a.m. - 5:00 p.m.
Salary:
- $41,932.80-$49,920 (Annually)
- Based on 26 Pay Periods
- Plus Mileage Reimbursement
Work Location:
- 2525 Murworth Dr, Houston, TX 77054, USA
Employment is contingent upon passing a background check and drug screen.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
BENEFITS
Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.
The following list of benefits is offered only to employees in regular(full-time) positions:
- Medical
- Dental
- Vision
- Wellness
- Life Insurance
- Long-term disability
- Employee Assistance Program
- 10 days of vacation each year for the first five (5) years of service. Accrual rates increase based on years of service.
- 10 county holidays plus one (1) floating holiday
- Professional development opportunities
- Dependent Care Reimbursement Plan
- Healthcare Reimbursement Account
- 457 Deferred Compensation Plan
The following benefits are also available to regular (full-time) employment and may be available to part-time employees:
- Retirement pension (TCDRS)
- Flexible schedules (varies by department)
- Transportation Assistance (Metro RideSponsor Program)
- Flexible schedules (varies by department)
In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time. Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County benefits website:
https://hrrm.harriscountytx.gov/Pages/Medical.aspx
