Tpwd - Administrative Assistant Ii (Assistant Office Manager)

Job Description
TPWD MISSION
To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.
PLEASE NOTE:
All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.
Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.
Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.
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APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
MILITARY OCCUPATIONAL SPECIALTY CODES:
Job Classification
Service
Military Specialty
Administrative Assistant I-VI
Army
15P, 42A, 56M, 68G, 420A
Administrative Assistant I-VI
Navy
AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X
Administrative Assistant I-VI
Coast Guard
YN, PERS
Administrative Assistant I-VI
Marine Corps
0100, 0111, 3372, 3381, 6046, 0170, 4430
Administrative Assistant I-VI
Air Force
3F5X1, 8A200
*More information on military occupational specialty codes can be found below:
https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf
MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/
Required forms that will need to be attached with application for Military Employment Preference:

1. Veteran- DD214 showing honorable discharge.
2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.
3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.
4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders.
5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.

Documentation must be attached to the application before military preference can be granted.
BENEFITS:
Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.
HIRING CONTACT: Brynne Stamatis, (409) 755-7322
PHYSICAL WORK ADDRESS: Village Creek State Park, 8854 Park Rd 74, Lumberton, TX 77657
GENERAL DESCRIPTION:
Under the direction of the Office Manager, this position is responsible for the daily office operations in the park headquarters of Village Creek State Park. Performs routing (journey-level) administrative work including clerical tasks, processes incoming and outgoing mail, data entry of reports, correspondence and filing, and answers telephones. Provides customer service, handles complaints and emergencies, collects park fees and interprets policies to park visitors and general public. Assists the Office Manager with maintaining adequate supply of office supplies, brochures and visitor information packets. Duties include utilizing an automated system for issuing permits and licenses, camper registration and revenue collection and accounting. Under the direction of the park manager, manages park store to include the purchase of resale items, keeping the store stocked, and performs monthly inventory. Performs light housekeeping duties. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures.
Qualifications:
MINIMUM QUALIFICATIONS:
Education:
Graduation from High School or GED.
Experience:
Two years' experience performing administrative support duties.
Licensure:
If driving is required, applicant must possess a valid State driver's license.
PREFERRED QUALIFICATIONS:
Education:
Graduation from an accredited college or university with a Bachelor's degree.
Experience:
Three years' experience in customer service;
Three years' experience in clerical duties such as accounting, typing, filing, record keeping and data entry;
Two years' experience in employee management;
One year experience operating a reservation system;
One year experience in retail management and merchandising.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of administrative and clerical procedures;
Knowledge of retail business and store operations;
Knowledge of basic mathematics;
Knowledge of accounting/accountability of revenue collection;
Knowledge of fiscal control procedures;
Knowledge of housekeeping practices;
Skill in using MS Word, Excel and Outlook;
Skill in effective verbal and written communication;
Skill in providing quality customer service in a courteous and professional manner;
Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts;
Skill in managing several projects simultaneously;
Skill in and making independent, sound and timely decisions;
Ability to accurately handle cash and account for revenue collected;
Ability to work independently with little or no supervision;
Ability to work as a member of a team and promote a harmonious team environment;
Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities;
Ability to perform manual labor including, lifting supplies and materials up to 20 lbs.;
Ability to conduct work activities in accordance with TPWD safety program.
WORKING CONDITIONS:
Required to work in a public park with overnight camping and day use;
Required to work hours other than 8:00 a.m. to 5:00 p.m., with days off other than Saturdays, Sundays, and holidays;
Required to perform manual labor including, lifting supplies and materials up to 20 lbs.;
May be required to operate a State vehicle;
Required to travel 5% with possible overnight stays;
Must conform to TPWD dress and grooming standards, work rules and safety procedures;
Non-smoking environment in State buildings and vehicles.
TPWD IS AN EQUAL OPPORTUNITY EMPLOYER