Tpwd - Administrative Assistant Ii (Assistant Office Manager)

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.
PLEASE NOTE:  

All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.  

Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements.  Part-time experience credit is prorated based on the duration and hours worked per week.  Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.

Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application.  Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. 

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APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:  Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en  
MILITARY OCCUPATIONAL SPECIALTY CODES:

Job Classification

Service

Military Specialty

Administrative Assistant I-VI

Army

15P, 42A, 56M, 68G, 420A

Administrative Assistant I-VI

Navy

AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X

Administrative Assistant I-VI

Coast Guard

YN, PERS

Administrative Assistant I-VI

Marine Corps

0100, 0111, 3372, 3381, 6046, 0170, 4430

Administrative Assistant I-VI

Air Force

3F5X1, 8A200

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

MILITARY EMPLOYMENT PREFERENCE:  If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/

Required forms that will need to be attached with application for Military Employment Preference:

1. Veteran- DD214 showing honorable discharge.
2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.
3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.
4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders.
5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.

Documentation must be attached to the application before military preference can be granted.
BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities.  Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.
HIRING CONTACT:  Jason True, (830) 203-8922
PHYSICAL WORK ADDRESS: Palmetto State Park, 78 Park Road 11 South, Gonzales, TX 78629

GENERAL DESCRIPTION:

Under the direction of the Office Manager, this position performs routine (journey-level) administrative support work and is responsible for assisting in the administrative duties of managing daily operations at Palmetto State Park. This position is the designated Park Administrative Officer on weekends or in the absence of the Office Manager.  Assists with fiscal control; weekly, monthly, quarterly and annual reports.  Researches problems; processes and distributes incoming and outgoing mail. Performs computerized registration, fee collection and park store concessions management.  Provides customer service, information and assistance to park visitors and the general public.  Assists with training employees and volunteers in all facets of office and headquarters operations.  Assists with ordering office supplies and inventories as required.  Prepares and submits purchasing paperwork, ledgers and reports for both operational and concession items.  This position is the Park Store Manager responsible for the concessions budget, inventory control, purchasing, monthly reporting and organization.  Works under moderate supervision with limited latitude for the use of initiative and independent judgment.  Performs additional duties as assigned.  Complies with all Agency, Division and Branch rules, regulations and procedures.

MINIMUM QUALIFICATIONS:

Education:

Graduation from High School or GED.

Experience:

Two years' experience in general administrative support duties.

Licensure:  

Must possess or be able to obtain, within 30 days of employment, a valid State driver's license.

NOTE: Retention of position contingent upon obtaining and maintaining required license.

PREFERRED QUALIFICATIONS:

Experience:

One year experience in providing customer service;

One year experience using a computer to perform word processing, create spreadsheets and navigate internet/web based environments;

One year experience in accounting cash revenue and related fiscal duties;

Six months experience utilizing a computerized Point of Sale (POS) register.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of general office management, administrative and clerical procedures;

Knowledge of accounting / accountability of revenue collection;

Knowledge of general store/retail procedures;

Skill in using MS Word, Excel and Outlook;

Skill in effective verbal and written communication;

Skill in providing quality customer service in a courteous and professional manner;

Skill in the use of standard office equipment and personal computers;

Skill in meeting deadlines;

Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; 

Skill in making independent, sound and timely decisions;

Skill in training others;

Ability to accurately handle cash and account for revenue collection;

Ability to interpret, analyze and explain organizational policies and procedures;

Ability to maintain flexibility and a positive attitude while working with frequent interruptions;

Ability to work independently with little or no supervision;

Ability to work as a member of a team;

Ability to use sound judgment in dealing with confidential matters of significant consequences;

Ability to provide direction and guidance to less tenured staff;

Ability to perform manual labor including, lifting supplies and materials up to 20 lbs.;

Ability to conduct work activities in accordance with TPWD safety program.

WORKING CONDITIONS:

High visitation public park with overnight camping and extensive day use;

Required to work 40 hours per week, includes various schedules with hours other than 8:00 a.m. to 5:00 p.m. and days off other than Saturdays, Sundays and holidays;

Required to adjust to changing schedule;

Required to perform manual labor including, lifting supplies and materials up to 20 lbs.;

May be required to operate a State vehicle;

Required to travel 5% with possible overnight stays;

Must conform to TPWD dress and grooming standards, work rules and safety standards;

Non-smoking environment in state vehicles and buildings.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER