Senior Administrative Assistant, New York Systems Improvement Office

Casey Family Programs, an Equal Opportunity Employer, is the nation's largest operating foundation focused on safely reducing the need for foster care and building Communities of Hope for children and families across America. Founded in 1966, we work in 50 states, the District of Columbia and two territories and with more than a dozen tribal nations to influence long-lasting improvements to the safety and success of children, families and the communities where they live. Casey Family Programs values inclusion, diversity, equity, and respect for individuals in the workplace. We encourage candidates with diverse lived experience and perspectives from underrepresented communities to apply.
Job Summary:
The Administrative Assistant, Sr is responsible for providing administrative support to a Casey work unit. Works with Casey staff, collaborators, and partners in support of the work unit goals.
Essential Responsibilities:
% of Time
• Provides a wide range of project and event support to work unit staff. Plans and collects information on event logistics including participant scheduling, location, and agenda. Assists in the creation of project plans and timelines, and tracks the completion of deliverables, project expenditures, and contract compliance.
25%
• Assists work unit staff with financial processes including invoices, employee expense reports, and credit card reconciliations. Ensures compliance with Casey's financial policies and procedures. May assist with work unit budgeting, tracking, and Monthly Spending Analysis (MSA).
25%
• Provides general office support to work unit staff, including: ordering supplies, equipment, and serving as a liaison with other Casey work units. Responds to incoming inquiries on a wide variety of issues and works through to resolution.
20%
• Manages paper and electronic files in accordance with appropriate guidelines and regulations. Inputs information into various electronic systems, prepares regular and ad hoc reports, and prepares other information when requested by work unit leadership team.
10%
• Assists work unit staff in establishing and monitoring contracts.
10%
• Performs other duties as assigned.
10%
Qualifications:

• An associate's degree and at least 3 years of administrative support experience are required. Working experience in a similar role may be substituted for a degree.
• Strong organizational skills and effective written and verbal communication skills are needed.
• A broad knowledge of computer software is required. Advanced skills in the Microsoft Word and Microsoft Excel are desired.
• Proven success in working in a diverse, multi-cultural environment is required.
• Ability to protect the confidentiality of sensitive information by learning and following all relevant policies and protocols and using sound judgment in the handling and sharing of that information.
• Physical requirements include the ability to lift and reach for light objects; close visual acuity to prepare and analyze data, text, and figures; ability to type utilizing a computer keyboard; ability to travel to outside locations; and the ability to work at a computer for extended periods of time as a primary job function. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Local travel as well as occasional out of town travel may be required. Driving on Casey business may require use of personal vehicle; adherence to vehicle safety guidelines and qualification for insurance is required.

Casey Family Programs requires a COVID-19 vaccination for in-person work. Therefore, all employees will be required to present proof of vaccination status unless they qualify for a medical or religious exemption.
This position is based at our New York Systems Improvement office.
The base salary for this role in New York, NY is $58,600 to $68,900 annually.
Casey Family Programs offers benefits including medical, dental and vision coverage, health and dependent care Flexible Spending Accounts, eligibility for 403(b) and 401(a) retirement plans, disability, basic life, employee assistance plan and business travel insurance. Additionally, employees are eligible to accrue paid time off, starting at 8 hours per month of annual leave and 8 hours of sick time per month in the first year of employment. Casey Family Programs also observes 10 paid holidays per year and each employee receives one personal holiday to use each calendar year. Employees that meet certain tenure qualifiers are eligible for up to eight weeks of parental leave for the birth or placement of a child for adoption or foster care. After the completion of 10 years of continuous, full-time employment, employees in good standing are eligible for a three-month sabbatical with pay. Casey Family Programs also offers many opportunities for continued learning, training, and development.