Administrative Assistant

We are looking for a high energy, self-motivative, reliable, hard-working and organized individual, who believes in being a team player to become a part of our amazing team in Austin.

The Administrative Assistant serves as the face of our company and provides administrative and general office support.

Job duties would include but are not limited to: answering phone calls and directing to the related party, scheduling and planning meetings, maintaining office supply inventory, planning office events, accounts receivable, invoicing, fleet management and other administrative duties as assigned.

Knowledge, Skills, & Abilities:

• Office administrative or assistant experience
• Great Customer Service skills
• Ability to work under stress in a fast- paced environment
• Ability to multitask
• Strong organizational and planning skills
• Attention to detail and problem-solving skills
• Knowledge of office management systems and procedures
• Good decision-making capability
• Inventory control
• Professionalism
• Solid written and verbal communication skills
• Ability to analyze information
• Proficiency in MS Outlook required
• Comfort in MS Word, PowerPoint and Excel is strongly preferred
• Strong time management skills
• Teamwork and collaboration
• Adaptability
• Self-motivated
• Comfortable driving company pick-up trucks

Primary Functions and Responsibilities:

• Provides general support to our staff and principals to ensure efficient operation of office.
• Managing the reception area and break room to ensure a clean and professional image
• Answering and directing incoming phone calls, scheduling meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Making travel arrangements for senior staff such as booking flights, cars, and hotel reservations
• Invoicing
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Accounts receivable
• Serving as the point person for maintenance, utilities, mail, courier, shopping, supplies, equipment, and errands
• Supports team by performing tasks related to organization and strong communication
• Coordinating office staff activities
• Maintaining company fleet of vehicles
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Clerical and administrative responsibilities and tasks
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Maintaining office printer/scanner
• Ability to occasionally lift office products and supplies, up to 20 pounds.
• All other tasks as assigned by the supervisors.

Schedule:

• Monday thru Thursday 7:30am to 5:30pm
• Friday - 8am to Noon

Experience:

• Microsoft Office: 1-3 years (Prefered)
• Customer Service: 1-3 years (Preferred)

Administrative Duties:

• Scheduling
• Running errands
• Stocking supplies
• Sorting and sending mail
• Answering and routing phone calls
• Greeting visitors

Financial Duties:

• Processing payments
• Invoicing
• Collections

Work Remotely

• No

This Job Is Ideal for Someone Who Is:

• Dependable
• People-oriented -- enjoys interacting with people and working on group projects.
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction.
• Self-Motivated
• Problem Solving
• Organizational Skills

Job Type: Full-time

Pay: $41,000.00 - $46,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 1 year (Required)
• Customer Service: 1 year (Required)

Work Location: In person