Address
Form of work
SalaryPurpose of the Position
This role provides administrative support to the Human Resources department.
Essential Duties and Responsibilities
Oversees daily record-keeping and maintenance of all employee personnel files while maintaining high standards of confidentiality.
Coordinates and conducts new hire orientations.
Serves as key informational source and point of reference to new hires during their 90-day orientation period.
Creates initial training plans and ensures timely completion.
Regularly audits personnel and training files to ensure compliance.
Maintains training records (internal, external & educational encouragement) and training database for all employees.
Supports major projects as assigned.
Provides back-up for Receptionist and Mailroom Coordinator as needed.
Prepares organization charts, management reports, exit interview data and other reports as required.
Processes business cards, gas cards and American Express cards.
Codes invoices for approval and processing.
Schedules and organizes meetings, conferences and department activities.
Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.
Works proactively to promote teamwork at all levels of the Company.
Actively assists in continuous improvement activities and offer positive suggestions for improvements and innovations.
Responds promptly when returning telephone calls and replying to correspondence, faxes and emails.
Makes photocopies, faxes documents and performs other clerical functions.
Performs other duties as assigned.
In conclusion, each employee is expected to contribute to a positive image of the Company by engaging in professional conduct at all times when representing MAPEI. This contribution involves proactively supporting teambuilding initiatives, sharing best practices and innovative ideas for improvement, and communicating with others in a courteous and professional manner. Employees are also expected to dress in a professional manner and respond promptly to telephone calls, email and other related correspondence.
Knowledge, Skills and Competencies Required
Bilingual in Spanish is required.
Exhibits dependability by working independently, taking ownership and accountability for meeting timelines, goals and objectives through efficient workload management.
Able to show attention to detail and verify that assigned tasks are error free and that data and facts are accurate.
Demonstrate high standards of personal integrity by keeping confidential information private, balancing ethics and honesty, and acting fairly and appropriately at all times.
Able to manage work environment in order to increase efficiency; able to plan and coordinate work and activities in an optimal manner to ensure tasks are completed efficiently and timely.
Able to develop strong, trusting business relationships with internal / external customers toward achieving Department / Company goals. Proactively support an atmosphere of teamwork by working collaboratively to meet team goals/objectives while respectfully appreciating other team members’ viewpoints.
Utilize time management skills by prioritizing time and being efficient when accomplishing work.
Maintains high standards of personal ethics, supporting MAPEI's Code of Ethics.
Fulfills EMS Policy and process requirements as documented in site procedures and instructions and, in particular, is accountable for pollution prevention, waste recycling, continuous improvement and applicable environmental laws related to his/her job.
Computer Equipment and Software Requirements
This position requires the ability to work with a personal computer in a Windows environment. Use Microsoft Office Suite software (with advanced proficiency in Word, Excel & PowerPoint), HRIS software, and the Internet.
Education and Experience Required
High school diploma or equivalent required.
A minimum of five years in an administrative role preferred.
Ability to read, analyze and interpret policies and procedures, great communications skills and the ability to effectively present information and respond to questions from internal/external sources.
Job Types: Full-time, Temporary
Pay: $20.00 - $22.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Administrative/HR: 3 years (Preferred)
Work Location: In person
