Administrative Assistant/Hr Coordinator

About ReachOut:

At ReachOut Technology, we're not just about cybersecurity; we're about creating a workplace that nurtures growth, innovation, and a positive work culture. As we continue to expand our horizons, we are looking for an HR Coordinator who can be the backbone of our Human Resources department, supporting our team and contributing to an employee-oriented, high-performance culture that emphasizes empowerment, quality, productivity, and standards.

The Role:

As an HR Coordinator, you will be the linchpin in our HR operations, ensuring smooth and efficient functioning of the HR department. You will play a key role in administering HR policies and programs, and your contributions will be crucial in fostering a vibrant and engaging work environment.

Responsibilities:

• Administer and oversee Bamboo HR or other HR systems, focusing on recruiting activities.
• Guide hiring managers in prioritizing staffing needs and monitor system activities.
• Screen candidates, coordinate interviews, and manage follow-up communications.
• Develop systems for approving talent needs, job ads, salary ranges, and titles.
• Conduct Culture Fit and Exit Interviews, tracking discussions for continuous improvement.
• Manage employee benefits systems and act as a liaison with benefits agents.
• Communicate company initiatives, announcements, events, and policies to employees.
• Coordinate all onboarding and offboarding activities in collaboration with other departments.
• Administer and monitor annual and mid-year review programs, including guidelines for pay increases.
• Manage payroll and 401k administration within HRIS, ensuring accuracy and timeliness.
• Ensure compliance with ERISA standards in employee record-keeping.
• Handle employee complaints, disputes, and discipline documentation.
• Maintain high-level employee training in conjunction with managers and external vendors.
• Manage HRIS system (BambooHR or other).
• Create and maintain office policies, updating the employee manual as needed.
• Foster company culture through events, communications, and feedback mechanisms.
• Coordinate and facilitate company-wide meetings and employee events.

Skills & Qualifications:

• BA or BS in Human Resources, Business Administration, or related field, or equivalent experience.
• At least 2 years of human resources experience, preferably within a business-services environment.
• Knowledge of HR systems and databases. BambooHR Experience is a plus.
• In depth knowledge of labor law and HR best practices. Keen awareness of tools to utilize to stay up to date on the latest changes in laws and policies.
• Excellent communication skills, both verbal and written.
• Collaborative and independent work style, with exceptional organizational and time management skills.
• Competence to build and effectively manage interpersonal relations at all levels of the company.
• Experience in following and maintaining workplace privacy.
• Experience in conflict resolution, disciplinary processes, and workplace investigations.
• In-depth knowledge of labor law and HR best practices.
• Proficiency in Microsoft Office suite.

Job Type: Full-Time

Salary: $50,000.00 per year

Work Location: Mokena, Chicago, IL