Talent Acquisition Coordinator

Talent Acquisition Coordinator
Department: Core - People & Culture
Employment Type: Permanent - Full Time
Location: Austin, USA
Description
The Talent Acquisition Coordinator is responsible for delivering an exceptional candidate and hiring manager experience. It's an important position in the company as you provide the first impression of our employer brand.
The opportunity will suit someone who prides themselves on providing a high-quality, professional end-to-end recruitment service. You'll work directly with our Talent Acquisition Specialist, online job boards, recruitment agencies and hiring managers to coordinate vacancy advertising, candidates, interview scheduling and to manage the applicant tracking system for all NORAM hiring.
You'll thrive on rolling-up your sleeves, getting stuck in, multi-tasking and working at pace in a busy environment. Although we work hard, we aim to have a lot of fun along the way. People and Culture (P&C) is close-knit and hugely supportive of each other. Our main mantra is 'one P&C; one team', we strive to develop individual capability characterised by personal accountability and a shared responsibility. Our other mantra, 'better never stops', underpins our determination to deliver P&C excellence in everything we do.
Key Responsibilities

• Being the first point of contact for all recruitment-related queries for both employees and external candidates.
• Completing regular audits and maintaining all job descriptions of all NORAM vacancies.
• Creating job adverts, posting & removing job adverts from our careers site, LinkedIn and job boards.
• Organising candidates in the Application Tracking System (ATS) and ensuring the ATS is always up to date.
• Scheduling all candidate interviews and managing the administration of interview feedback.
• Coordinating candidate and hiring manager experience surveys, analysing feedback and producing reports.
• Working with the Talent Acquisition Specialist to ensure our vendor list is up to date.
• Liaising with the P&C team to ensure offer letters and employment contracts are drafted, approved and sent to candidates and returned for P&C records.
• Ensuring the P&C team are informed of all internal moves, new starters, visa requirements or relocation packages.
• Support with reporting and analytics, e.g., recruitment spend, time to fill, offers stats etc.
• Create process maps and implement process improvements where required.
• Champion recruitment initiatives, systems, and centralized processes.
• Acting as an ambassador and role model for our best practices globally.

Skills, Knowledge and Expertise
Required attributes:

• Experience of working in a recruitment administration role or complex diary management is essential.
• Resilient, highly organised with excellent attention to detail and the ability to prioritise own workload.
• Proactive, self-motivated and a completer-finisher.
• Demonstrated ability to multi-task, & work effectively under pressure in a fast-paced environment.
• Able to manage conflicting priorities whilst maintaining good attention to detail.
• Excellent communication skills and motivated to provide proactive communications without prompting.

Desirable attributes:

• Proven work experience managing complex diaries across multiple time zones.

Benefits

• A fun, informal, collaborative and international work culture
• A competitive salary package
• Access to regular coaching and mentoring sessions and the opportunity to learn from experienced professionals
• Access to the Aurora Academy, our training programme offering a range of opportunities to develop your skills within the responsibilities of your role and within the wider context of the industry.
• Access to our Employee Assistance Programme (EAP), offering a complete support network that offers expert advice and compassionate guidance 24/7/365, covering a wide range of personal and professional aspects

At Aurora we will consider all requests for flexible working. For most roles, the following types of flexibility are usually possible: a hybrid model of remote and in-office working and flexible start and finish times. Please talk to us during the interview about the flexibility we could offer and we will be happy to explore the best available option for you.
The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy and maternity.