Sr. Staff Support Administrator

Join our team! AEVEX is hiring a professional Sr. Staff Support role in Poway!
Job Overview
This role performs a wide variety of administrative tasks in support of a Government MQ-9 detachment office. Detachment 3 is looking for a well-organized candidate who will manage tasking/suspense from multiple departments, including but not limited to higher Chain of Command, leadership division office, and Edwards AFB.
Essential Functions

• Provide administrative assistance in the management and processing of all personnel in and out processing, initialization of each individual record, and tracking of records including but not limited to enlisted evaluation reports, officer evaluation reports, mandatory training, deployment preparation, promotion tests, and Physical Training (PT) tests.
• Creates and maintains rosters for all personnel.
• Assist the Unit Deployment Manager (UDM) for all Det 3 military personnel, including but not limited to, coordinating with the Edwards AFB Personnel Readiness section on mobility training and all deployment requirements set out by the Directorate Aerospace Expeditionary Force (AEF).
• Assist the Government in performing/coordinating drug testing administrative activities for the Det 3 military and civilian personnel, including notification and paperwork accomplishment for those testing IAW AFI 44-120 Military Drug Demand Reduction Program.
• Manage the Education Training Management System (ETMS) requirements for all military and civilian personnel in Det 3, including, but not limited to, coordinating with the home office and Directorate training manager to ensure training suspense(s) are met, progress is monitored, and 100% compliance is achieved.
• Assist the Government in monitoring and providing updates regarding unit leave balances for Det 3 personnel, provide validation support, and monitor the Leave Web. Coordinate with the finance and accounting office for the unit compliance inspection on leave monitoring.
• Assist the Government in monitoring the personnel records of military and civilian personnel and provide recommendations relating to issues, concerns, and next steps to the Government for consideration. • Facilitate the Newcomer Orientation briefings for Det 3 by providing advisory and draft documentation support for the AFLCMC/WIIQ organizational briefing, and by coordinating and organizing the presentation for the newcomers.
• Monitor the weekly senior staff meeting and operations staff meeting and provide recommendations for updates to the AFLCMC/WII Program Integration Branch.
• Coordinate VIP visitors by planning, organizing, and coordinating the itinerary, including but not limited to the briefing and familiarization tour for both General Atomics and the Det 3 operating location.
• Provide advisory and draft documentation support for the Medium Altitude UAS Division Program Management Reviews and Executive Management Reviews by coordinating with the leadership division office and General Atomics location, agenda, briefings, and other support functions associated with the reviews.
• Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
• Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
• Embodies AEVEX's cultural values and aligns daily actions with department goals and company culture. Qualifications and Competencies
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
• Verbal and written communication skills.
• Detail-oriented, the ability to prioritize and meet deadlines.
• High level of integrity and customer service.
• Interpersonal skills with an ability to build collaborative relationships.

Education / Certifications

• At least a High school diploma or GED, Bachelor's degree preferred

Experience

• Ten years prior experience in supporting a senior executive or team, five years of which are in the DoD.
• Front office administrative experience.
• Performs work under minimal supervision possessing comprehensive knowledge of subject matter.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is:

• Frequently required to sit, and to reach to use computers and other office equipment Frequently required repetitive movements of wrists, hands, and/or fingers
  • For the purpose of this summary, frequently represents 1/3 to 2/3 of the time

Security Clearance

• Ability to obtain/maintain a Secret DoD clearance.
• U.S. Citizenship required.

Disclaimer:
AEVEX Aerospace is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.
AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits.
About AEVEX Aerospace
AEVEX Aerospace, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, North Carolina, Ohio, Virginia, and Florida.