Job Description Summary

The Sr. Administrative Assistant will report directly to the Director of Operations. This position is responsible for providing general administrative support to the Director of Operations, managers and other members within the Operations organization. Duties include, but not limited to, scheduling meetings, managing calendars, drafting and sending correspondences, event planning, managing office supplies, coordinating travel, submitting expense reports, assisting with timekeeping, emailing, scanning, and copying.

Job Description

We are the makers of possible 

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. 

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us. 

Job Responsibilities:

• Works on assignments that may be complex in nature, where independent thinking and a high degree of initiative are required in resolving issues and developing recommendations.

• Maintains a high level of discretion and sensitivity.

• Coordinates domestic and international travel arrangements/itineraries utilizing sound judgment to ensure all arrangements are appropriate and properly timed.

• Responsible for organizing meetings, scheduling appointments, coordinating conferences, and taking detailed meeting minutes.

• Helps in the development and management of the Plant’s internal and external communication strategy. Prepares presentations, drafts and distributes business correspondences.

• May coordinate with internal and external management-level staff to accomplish activities.

• Ensures proper handling, record storage, and other document as per the BD Record Retention Policy.

• Plays an active role in maintaining the company's internal and external reputation and strengthening of BD’s social responsibility.

• Handles comprehensive event organization tasks, which encompass drafting the communication related to activities, coordinating meal services arrangements (event setup and cleanup) requesting price quotes, preparing cost calculations and collaborating with vendors, subcontractors, and or other personnel as necessary.

• Supports onsite and offsite meetings that involves participants from other BD sites or external to BD and offers overall assistance to visitors, including welcoming them, facilitating introductions, and addressing their inquiries Helps in Operations related procurement activities with company card and serves as point of contact (superuser) for the  procurement system for the Operations team.

• Provides support for online compliance training questions.

• Supports timekeeping activities for the designated groups and serves as the primary contact for timekeeping-related inquiries.

• Elaynsures common areas of designated office areas are meticulously maintained, and office supplies are consistently replenished and well-stocked.

• Helps administers the Operations Employee Site Recognition Program in close partnership with the HR Partner.     

• May provide new hire support to HR Business Partner.

• Other projects or duties as assigned.

Education and Experience:

• High School diploma, GED or equivalent education is required; AA is preferred.

• A minimum of 3 years recent previous administrative experience, supporting senior management is required.

Knowledge and Skills:

• Proficient interacting with individuals at all levels.

• Requires demonstrated experience maintaining confidentiality, handling sensitive information with tact and diplomacy.

• Excellent written and verbal communication skill, including strong grammar, spelling, punctuation, composition and proofreading abilities.

• Advanced knowledge of MS Word, Excel, PowerPoint, and Outlook required.

• Ability to thrive in a fast-paced and rapidly changing environment.

• Meticulous organizational and time management skills, with great attention to detail, and the ability to multi-task effectively.

• Successfully manages shifting priorities and balances requests from multiple individuals.

• A self-starter who learns quickly and works efficiently. 

For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.

Why Join Us?

A career at BD means being part of a team that values your opinions and contributions and that encourages you to bring your authentic self to work. It’s also a place where we help each other be great, we do what’s right, we hold each other accountable, and learn and improve every day.  

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you’ll discover a culture in which you can learn, grow, and thrive. And find satisfaction in doing your part to make the world a better place.  

To learn more about BD visit https://bd.com/careers

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status. 

PDN

Primary Work Location

USA CA - San Diego (BDB)

Additional Locations

Work Shift

NA (United States of America)

At BD, we are strongly committed to investing in our associates—their well-being and development, and in providing rewards and recognition opportunities that promote a performance-based culture.  We demonstrate this commitment by offering a valuable, competitive package of compensation and benefits programs which you can learn more about on our Careers Site under Our Commitment to You.

Salary ranges have been implemented to reward associates fairly and competitively, as well as to support recognition of associates’ progress, ranging from entry level to experts in their field, and talent mobility. There are many factors, such as location, that contribute to the range displayed. The salary offered to a successful candidate is based on experience, education, skills, and actual work location. Salary ranges may vary for Field-based and Remote roles.

Salary Range Information

$26.70 - $41.30