Sr. Administrative Assistant

NextStage Clinical Research is a fast growing integrated site management research organization that is partnering with prominent private practice physician groups to deliver innovative healthcare solutions to more patients. NextStage is poised for accelerated business growth through our experienced team of highly skilled and trained clinical professionals, best in class physicians partners and thought leading leadership team.

NextStage Clinical Research is seeking an experienced Senior Administrative Assistant who is professional, organized, detail-oriented, computer-savvy, has excellent communication skills, and works well with others in a collaborative environment to join our team.

Key Job Details:

• Dynamic and growing company, with a first-rate team
• In-person role at our corporate office in Houston, TX
• Competitive compensation & benefits package
• Full-time opportunity with core days/hours M-F 8AM-5PM (must also be willing and able to work occasional overtime, as needed)

Job Summary:

The Senior Administrative Assistant plays a pivotal role in ensuring the smooth and efficient day-to-day operations of the corporate office, working with and serving as backup to the Executive Assistant. This position involves a combination of administrative, organizational, and communication tasks to support the corporate team.

Essential Duties & Responsibilities:

• Provides administrative support and office management to the corporate team
• Handles general office tasks such as ordering supplies, maintaining office equipment, processing mail, and maintaining an organized office environment
• Serves as backup to Executive Assistant, of which a primary responsibility is backup for biweekly payroll processing
• Handles confidential and sensitive information with tact, discretion, and diplomacy
• Schedules meetings and assists in organizing meetings and events
• Assists in managing corporate office expenses
• Fields general phone calls and emails, routing to appropriate individuals
• Creates and maintains Outlook distribution lists
• Assists in preparing and distributing correspondence, presentations and reports as needed
• Assists in maintaining and organizing office files, both physical and digital, ensuring easy retrieval of documents as needed
• Assists with data entry as needed
• Special projects as needed
• Assists with Human Resources administration and record-keeping

Job Type: Full-time

Pay: $25.00 - $40.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Houston, TX 77057: Relocate before starting work (Required)

Work Location: In person